Accounts Payable Specialist I presso Pascua Yaqui Tribe

About the Department

The Accounts Payable Specialist performs analytical and detail-oriented work concerned with Accounts Payable functions, ensure all payments are timely processed, and represent a legitimate and legal Tribal obligation charged to appropriate accounts.

Position Duties

1. Perform simple bookkeeping tasks under general supervision.
2. Verify figures and other data on invoices and enters daily incoming invoices.
3. Run daily reports.
4. Maintain accurate records pertaining to all accounts payable.
5. Process all check requests in a timely manner.
6. Follow department work schedule for urgent payment requests and other rotating assignments as required.
7. Check mathematical computations; verify all attached supporting documentation.
8. Check documents for errors and inform supervisor of any adjustments.
9. Distribute invoices to department managers for approval.
10. Prepare invoices for payment and calculate invoices selected for payment.
11. Responsible for accuracy, completeness and consistency of financial records to ensure organization, secure storage and retrieval of information.
12. Responsible for continuous filing of check copies, check requests and its supporting documentation.
13. Work as direct liaison with vendors and department directors to clear up any discrepancies of invoices, and make corrections as required.
14. Write procedural memorandums to assist department in carrying out Finance financial policy.
15. Assist Accounts Payable Supervisor in processing information on a timely basis to meet the deadlines set forth by the Pascua Yaqui Tribal Fiscal Ordinance.
16. Responsible for enforcing compliance with the Pascua Yaqui Tribe, Finance policies and procedures, and confidentiality of the Pascua Yaqui Tribe operations data; as they pertain to the position of Accounts Payable Specialist.
17. Maintain superior customer service to all individuals, departments and outside agencies that interact with the Accounts Payable Department.
18. Perform other duties of a similar nature or level as requested by supervisor or director.

Minimum Qualifications

Knowledge of:

• Tribal Accounting principles, practices, regulations and procedures as they relate to the departments, Procurement and Accounts Payable;
• File maintenance procedures and practices;
• Basic Accounting principles, practices and methods as they apply to financial statements;
• Applications of data processing techniques to automated accounting systems;
• Department, as well as, standard office practices and procedures;
• Data entry, verification procedures and proper coding of documents;
• Pascua Yaqui Tribe's minimum internal control standards;
• Yaqui culture, customs, resources and traditions and/or a willingness to learn.

• Prepare accurate and complete financial reports for accounting records;
• Superior customer service to all internal and external customers;
• Use computerized financial tracking and reporting programs (Microsoft Excel, Word and Access);
• Operate automated accounts system and general office equipment;
• Perform and verify mathematical computations;
• Apply analytical reviews on contractual agreements and ability to interpret significant financial data relationships;
• Follow-up and complete projects in a timely manner;
• Exhibits good organizational, interpersonal, writing and communication skills to teach and assist non-accounting personnel in understanding accounts payable policies and procedures applicable to disbursements for their departments;
• Analyze numerous accounts and determine the need for and the type of adjustments to reconcile and balance accounts;
• Operate a variety of office equipment, including a computer and related software applications;
• Good communication and interpersonal skills as applied to interaction with co-workers, supervisor, management, Council members, and the public. Have ability to sufficiently exchange or convey information and receive verbal and written work instructions.

Other Qualifications

High School Diploma or GED and two (2) years of experience in Financial Accounting or related field; and experience sufficient to successfully perform the essential duties of the job such as those listed above.

• Two (2) years of formal study in a Business School or Community College in Accounting, Business Administration or Business Data Processing course preferred, but not required;
• One (1) year of experience preferred in Accounts Payable Processing.

• Must possess and maintain a valid Arizona Driver's License;
• This position will require the incumbent to work non-traditional hours, nights, and weekends.