Executive Assistant (IN, Mumbai, Office, India, APAC) presso BCD Travel

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Executive Assistant

Full time, office-based, Mumbai, IN

The Executive Assistant supports senior leaders (MD / Sr. Director / General Manager) by relieving them of administrative functions and enabling greater focus on strategic management responsibilities. This role involves handling highly confidential, time-sensitive information and serving as the first point of contact with internal executives, employees, clients, and external stakeholders. You will oversee reporting, tracking, communications, and project activities critical to the smooth functioning of leadership operations.

As an Executive Assistant, you will

• Manage calendars, meetings, calls, and emails to ensure leadership priorities are met.

• Coordinate scheduling of internal and external meetings, events, agendas, and minutes.

• Handle visa/passport preparation, travel bookings, itineraries, and supporting documentation.

• Collect and consolidate financial P&Ls for departments managed by leadership.

• Assist with expense reports, approvals, and financial variance communication.

• Prepare and circulate internal/external communications, including newsletters and bulletins.

• Coordinate promotional events and manage relationships with sports & entertainment partners.

• Track and report client contractual measurements monthly and compile KPI reports.

• Prepare presentations independently or in collaboration with Marketing.

• Monitor legal documentation deadlines and provide support to the Legal group.

• Serve as the liaison for leadership communications and support employees with information flow.

About you

• Minimum 7+ years of experience as an Executive Assistant supporting senior leadership.

• Strong administrative or business management background.

• Proficiency in Microsoft Office Suite (PowerPoint, Outlook, Excel, Word).

• Excellent business English – spoken and written.

• Strong judgment in managing confidential information and communications across all organizational levels.

• Knowledge of internet search processes and applications.

• Ability to work under pressure, manage deadlines, and handle multiple priorities.

• Previous international business or travel industry experience is a strong plus.

About us
We’re a market leader in travel management: We help people and companies travel smart and achieve more, and our clients include some of the world’s best-known and most innovative business and consumer brands. We operate in more than 100 countries, and the majority of our 10,000+ people work virtually (because a 10-second commute usually makes awesome sense). We’re committed to sustainability and to driving success for our customers, our business and ourselves. Learn more about BCD Travel.

Your life at BCD

Working at BCD means connecting, collaborating and celebrating. You’ll be part of a virtual, dynamic and flexible work environment that fosters a good work-life balance so you can focus on what makes you happy. But don’t just take our word for it! Hear why people join BCD and more about the great perks of Life at BCD.

You’ll be offered

• Opportunities to grow your skillset and career
• A compensation package that feels fair to you, including mental, physical, and financial wellbeing tools
• An inclusive work environment where diversity is celebrated

Ready to join the journey? Apply now!

We’re dedicated to building a diverse, inclusive and authentic workplace. If you’re excited about a role, but your experience doesn’t align perfectly, we still encourage you to apply.

We are committed to providing reasonable and necessary accommodations to ensure all employees can perform their roles effectively. For accommodation requests or further information, contact our Talent Acquisition department at [email protected]