Vehicle Maintenance Supervisor presso Golden Empire Transit District

About the Department

Golden Empire Transit District

Vehicle Maintenance Supervisor

Essential Function Job Description

$72,800 – $93,600 Annual

$35.00 - $45.00 Hourly

FLSA - Exempt

Job Code: 625

Under general direction, the Vehicle Maintenance Supervisor oversees vehicle and equipment maintenance operations by directing activities of maintenance employees to ensure the cleanliness and safety of vehicles in accordance with all federal, state and local regulations. The incumbent in this role occasionally works hands on with employees engaged in the repair, maintenance, and servicing of vehicles or equipment. The Vehicle Maintenance Supervisor informs employees of the District’s policies and procedures and ensures compliance.

CLASS CHARACTERISTICS:
This is a supervisory classification with direct daily oversight of the work of multiple subordinate classifications.  The Vehicle Maintenance Supervisor exercises a range of independence and discretion with respect to the performance of work directly related to the supervision and oversight of daily vehicle maintenance work and activities. 

SUPERVISION RECEIVED AND EXERCISED:
This classification reports to the Maintenance Manager and the Director of Maintenance.  Moderate level of supervision required.  This classification supervises the classifications of Mechanics, Servicers, Electronics Technicians, Inventory Parts Clerks and Paint & Body Technicians.

CORE COMPETENCIES:

• Ethical Leadership:  Upholding ethical standards, promoting transparency, and ensuring adherence to workplace ethics, conflict of interest policies, and regulatory compliance requirements.                            
• Effective Communication:  Effectively communicating with internal and external stakeholders, vendors, and regulatory agencies. 
• Coaching & Mentoring:   Continuously works with team members to facilitate on-going professional learning, training and development.
• Technical Expertise in Functional Area:  Knowledge and competence in successfully conducting assigned District and department supervisory tasks, including familiarity with regulatory compliance requirements in the transit/transportation industry. 
• Project and Program Administration:  Supervision and oversight of assigned projects and programs from concept to completion consistent with department and District forecasts and projections.
• Collaboration:  Working collaboratively to effectively achieve department and District goals and objectives.

Position Duties

The functions and duties listed herein represent the various types of work that may be performed. The omission of specific duties does not exclude them if the work is related.   Management reserves the right to add, modify, change or rescind work assignments as needed.

• Oversees vehicle and equipment maintenance by directing activities of maintenance employees to insure the cleanliness and safety of vehicles in accordance with all Federal, State and Local laws. 
• Supervises assigned Maintenance Department activities including vehicle repairs and preventative maintenance, compressed natural gas station repairs, vehicle servicing, and vehicle cleaning operations.
• Plan, organize, schedule, assign, supervise, train, review, and evaluates the work of subordinates involved in fleet maintenance, including vehicle repairs, preventive maintenance, component overhauls and collision repairs.
• Supervises and occasionally works hands on with employees engaged in the repair, maintenance, and servicing of vehicles or equipment. 
• Assists informing employees of District policies and procedures and assures compliance. 
• Supervises and coordinates all vehicle, equipment and compressed natural gas station repairs performed by outside contractors.
• Plans and organizes work to meet schedules and timelines.
• Ensures the work quality of employees by performing inspections. 
• Reviews and approves work order information associated with vehicle or equipment repairs. 
• Monitors the District’s Preventable Maintenance Inspection’s to ensure inspections and defect repairs are performed in accordance with the departmental goals and Federal and State regulations in both time and mileage. 
• Assures parts, supplies, and services are obtained to maintain the fleet in accordance with departmental goals and repairs are performed timely to reduce vehicle down time.
• Handles all vehicle safety notices and recalls and ensures corrective action is performed. 
• Determines schedules (including overtime as necessary), sequences, and assignments for work activities, based on work priority, quantity of equipment and skill of personnel.
• Handles radio communications and coordinate road calls.
• Maintains daily bus availability, vehicles undergoing maintenance and return to service activity and reporting.  
• Responsible for scheduling collision repair activities and prepare repair estimates as needed. 
• Prepares reports and records of personnel, equipment, materials, supplies, work performed and shift activities.
• Utilize the District’s VMS (Vehicle Maintenance Software.) 
• Fosters a respectful, collaborative work environment with coworkers, other departments, and vendors
• Provide leadership, by example, to these personnel, establishing and maintaining quality standards, encourages professionalism and pride in their work.
• In coordination with the Maintenance Manager, hire, assign work, counsel, discipline, terminate and provide training to subordinate personnel.
• Provide supervision, guidance, compliance and adherence to employment-related policies and processes to ensure a fair, harassment, and discrimination-free workplace. 
• Monitor the performance of maintenance personnel, set specific goals, and evaluate completion quality.
• Provide technical assistance and advice to maintenance employees.
• Prepare daily time records for maintenance employees.
• Establish and maintain quality standards, encourage professionalism and pride in their work.
• Provide supervision, guidance, compliance and adherence to the Agency Safety Plan related policies and processes to ensure a safe workplace.
• Comply with all applicable regulations related to Cal-OSHA and other federal and state safety regulations and enforce the District’s Maintenance Department safety procedures and policies.
• Ensure compliance with District policies, procedures, and operating practices related to maintenance operations.
• Supervise and manage work teams consistent with best practices and the collective bargaining agreement.
• Supervise and coordinate vehicle repairs and CNG and Hydrogen station work performed by outside contractors.
• Purchase supplies and services, utilizing the District’s computer/software systems.
• Write clear and concise documents, correspondence and reports.
• Provide leadership, by example. 
• Handle radio communications and coordinate road calls.
• Report to work as scheduled.
• Must be willing to meet the needs of the District in a 24/7/365 public service environment.
• Perform other related duties as assigned.

Minimum Qualifications

Any combination of experience and education that would likely provide the required knowledge, skills, and abilities to perform the duties and responsibilities of the classification is qualifying.  A typical way to obtain the knowledge, skills and abilities is as follows: 

EDUCATION, TRAINING, AND/OR EXPERIENCE:

• High School Diploma or GED. College coursework in or graduation from a vocational/technical college is preferred. 
• Two (2) to Four (4) years hands on experience with commercial vehicle fleet maintenance and repair.
• A minimum of two (2) years supervisory experience is preferred.

LICENSES AND/OR CERTIFICATES:

• Possession of or must be able to obtain ASE Transit Bus Air Brake and Preventative Maintenance Certification within six (6) months of hire date.
• Possession of or must be able to obtain TIA Tire Certification within six (6) months of hire date.
• Possession of or must be able to obtain Forklift Permit within six (6) months of hire date.
• Possess a valid California Driver’s License with a driving record acceptable to the District.
• Possession of or ability to obtain and maintain a Class B California Commercial Driver’s License with air brake and passenger endorsements.

REQUISITE KNOWLEDGE AND SKILL LEVELS:

• Principles, methods and efficient operating practices of heavy equipment maintenance and repair, time/cost estimation, inventory practices.
• Principles and practices of supervision, including performance evaluation, scheduling, mentoring, coaching and counseling techniques.
• Cost control of techniques applicable to maintenance and repair.
• Maintenance management planning and reporting techniques.
• Methods of diagnosing malfunctions for a variety of mechanical systems.
• Accident and incident investigations procedures.
• Safety principles, practices and regulations related to vehicle and employee safety.
• Record keeping systems and applications for tracking a variety of vehicle maintenance, service and repair activities.
• Vehicle inspection practices.
• Knowledge of vehicle maintenance shop operations, including knowledge of: parts, materials, heavy duty vehicle repairs, preventative maintenance programs, tools and equipment used in the repair of motorized equipment and vehicles.
• Knowledge of vehicle preventative maintenance programs and practices including BIT inspections and commercial vehicle out of service criteria.
• Must be proficient in the Microsoft Office environment, to include Word, Excel, and Outlook.
• Requisite reading, mathematical and written language skills in order to perform the essential function of the job.

REQUISITE ABILITIES:

• Learn and be proficient using the District’s VMS (Vehicle Maintenance Software.) 
• Diagnose basic vehicle defects in electrical, air conditioning, engine, transmissions, brakes, steering, suspension, chassis, and hydraulic systems. 
• Maintain accurate records and prepare other related reports using the computer system. 
• Use the District’s computer systems and printers to maintain timekeeping records, work orders, inventory inquiries, purchase orders, and track District incentive programs. 
• Drive District vehicles to travel and inspect other vehicles and facilities. (F)
• Use office machines to prepare reports, total receipts, check accuracy of invoices and packing slips, make copies, file copies, etc. 
• Use two-way radio system to communicate with employees and co-workers. 
• Ability to use file cabinets and electronic records systems for record storage.
• Ability to use manual and electronic calendar to schedule & track repairs, projects, employee attendance, etc. 
• Ability to use common office items (e.g. pens and pencils to write notes, memos, etc. stapler to fasten papers, ink stamps to mark purchase order copies, packing slips, etc. 
• Operate a forklift to move heavy equipment or materials. 
• Use various hand tools to work on projects. 
• Use various diagnostic equipment to troubleshoot mechanical systems. 
• Plan, organize and supervise vehicle maintenance employees.

• Evaluate efficiency and effectiveness of maintenance staff.
• Read and interpret complex technical specifications.
• Learn, understand and operate maintenance software systems
• Understand and properly interpret District and various mechanical maintenance procedures.
• Identify and analyze operational problems and implement changes.
• Make appropriate work-related decisions and independent judgments.
• Establish and maintain effective working relationships and communicate effectively both orally and in writing, with those contacted in the course and scope of work.
• Determine appropriate course of actions in emergency or stressful situations.
• Understand program objectives in relation to District goals and procedures.
• Effectively delegate responsibility and authority to others when required.

• Read, write, and comprehend spoken and written directions.
• Adhere to and instruct others regarding written safety procedures. 

ESSENTIAL PHYSICAL TASKS & ENVIRONMENTAL CONDITIONS:
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Exposure to extreme heat, 100°+, for up to 10 hours duration when overseeing or performing repair work in summer weather. (District requires that employees wear appropriate light clothing and drink liquids to prevent dehydration). (O)Exposure to extreme temperature swings, 70°-110°, for up to 4 hours duration, when leaving air-conditioned office to work outside in summer heat. (District advises that employees drink liquids to prevent dehydration). (O)Exposure to extreme noise, up to 90 decibels, when using steam cleaning equipment, blowers and etc. (District requires that employees wear protective ear devices and obey all safety rules). (F) Work outdoors to oversee employees who perform cleaning duties. (F) Work indoors inside offices. (O) (District requires that employees use all required Personal Protective Equipment (PPE) while performing job duties.(F)   (F) = Frequent  (O) = Occasional  (S) = Seldom

Exposure to explosions when fueling equipment. Risk involves the possibility of being burned. (District requires proper ventilation to dispenser fumes and strict adherence to all safety rules). (S) Exposure to fumes, unpleasant odors, and potentially health hazards when using cleaning chemicals. Risk of throat or lung irritation and/or loss of consciousness. (District requires proper ventilation, the use of Personal Protective Equipment (PPE) and adherence to all required and recommended safety rules). (F) Risk of respiratory discomfort. (District requires the use of a facemask).  (S) Exposure to chemical hazards.   

Risk of eye or skin irritation. (District requires use of rubber gloves, safety glasses and conformance to hazardous waste/MSDS requirements). (F) Exposure to extreme cold, 30°, for up to 4 hours duration. (District advises employees to wear clothing suitable for weather conditions). (O) Sit to perform record keeping and drive vehicles. (F) Climb a ladder hand over hand – grasp and climb (F) Sit to complete work orders – sit and twist. (F)  (F) = Frequent  (O) = Occasional  (S) = Seldom

Lift and move heavy or awkward items up to 50 pounds; safely operate a variety of tools and machines common to industrial/vehicle maintenance; safely perform repetitive physical tasks such as twisting and pushing/pulling, walking, standing bending, squatting, and kneeling;

See in the normal visual range with or without correction; vision sufficient to read printed documents.  Hear in the normal audio range with or without correction; hearing sufficient to utilize telephone and/or two-way radio equipment.

Reasonable accommodation for qualified individuals with disabilities will be made on a case-by-case basis.

Other Qualifications

A background check will be conducted for this classification.
 
All Golden Empire Transit District employees are designated "Disaster Service Workers" through state and local laws (CA Government Code Sec. 3100-3109). In the event of a declared emergency or any undeclared emergency or natural disaster that threatens the life, health and/or safety of the public, GET employees may be assigned to assist rescue and relief workers.   Such assignments may be in locations, during hours and performing work significantly different from the employees’ normal work assignments and may continue through the recovery phase of the emergency.
As Disaster Service Workers, all Golden Empire Transit District employees are expected to remain at work, or to report for work as soon as practicable following a significant emergency or disaster.

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