Office Assistant (copy) presso Niagenbioscience

We are seeking a detail-oriented and proactive part time Office Assistant to support day-to-day operations. This role involves a variety of administrative tasks to help ensure smooth workflows and effective coordination across teams. The ideal candidate will be organized, adaptable, and able to assist with various office functions, including scheduling, document management, vendor coordination, and general administrative support. This role requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment. The Office Assistant will work closely with team members and leadership to help maintain efficient operations and support business needs.

As the primary Office Assistant contact at the Longmont laboratory location, you will be responsible for coordinating facility operations, managing vendor relationships, supporting procurement functions, and assisting with event coordination. This position requires a detail-oriented, resourceful, and self-motivated professional who thrives in a fast-paced environment. 

·         Provide administrative support to the lab personnel and leadership team, facilitating an efficient and productive work environment.

·         Oversees the purchase order (PO) lifecycle, from creation to approval and tracking

·         Coordinate office spaces and meeting areas to support daily operations.

·         Assisting with vendors to ensure service needs are met.

·         Help organize internal meetings, events, and various projects.

·         Liaise with IT to support on-site technical needs, ensuring seamless operations.

·         Assist with travel logistics for employees and guests as needed.

 

·         High school diploma or equivalent required (Associate’s degree a plus)

·         1+ years of experience as administrative or office assistant experience (experience in a scientific or research environment is a plus) 

·         Strong understanding of purchase order processes and vendor relations

·         Experience with NetSuite a plus

 

·         Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) & Office 365 (SharePoint, Teams, OneDrive & other cloud-based systems)

·         Strong attention to detail with excellent time management and prioritization skills

·         Ability to work independently while effectively collaborating with cross-functional teams 

·         Excellent communication skills, with the ability to interact professionally with internal teams and external vendors 

 

This position offers a competitive hourly wage based on experience, qualifications, and skills.