Administrative Assistant II presso The Harris Center for Mental Health and IDD

The Harris Center for Mental Health and IDD (“The HARRIS CENTER”) is looking for a Administrative Assistant II to join our team.  The Administrative Assistant II prepares correspondence and reports, takes meeting minutes, and records department time & leave. The position handles routine clerical tasks, general reception duties and some responsibilities usually reserved for senior, supervisory support staff. Duties include the following: maintaining records; receiving, preparing, or verifying documents; searching for and compiling information and data; responding to routine requests; and using judgment & initiative to determine necessary response/action in non-routine situations. 

Your role in action:

• Produce and proofs correspondence, documents and other related forms. Maintains files according to organizational/departmental/contractual procedures.
• Corresponds with the Purchasing Department to ensure the ordering paperwork is in order-to-order supplies from the supply’s vendor.
• Organizes order and distribute supplies from the supplies vendor.
• Organize minutes and agenda for upcoming meetings, may require scheduling of meetings when requested.
• Answer phone calls and take messages for the Unit.
• Processes incoming/outgoing mail according to organizational/departmental procedures.
• Maintains TCOOMMI’s data base, enters incident reports in TCOOMMI’s database and notify supervisors of any concerns/errors in the TCOOMMI’s data base.
• Maintain fixed assets report and TCOOMMI inventory reports.
• Complies with Agency policy & procedures as well as TCOOMMI contractual policy and procedures.
• Serves on committees to represent the Forensic Division.
• Research, copy, scan, fax and organize Department documents.
• Serve as a super-user for the IT Department, entering IT tickets, troubleshoot IT problems.
• Correspond, process and follow up with the proper paperwork to order furniture, copiers and printers.
• Completes and assist with background check paperwork and procedures. 
• Receive copies of credentials, job descriptions and maintain in unit binder.
• Assist with the onboarding of new staff into the Department.
• Resolves customer requests, complaints, and problems or refers them appropriately.
• Maintains professional behavior and provides excellent customer service to both staff and Consumer.
• Performs other related duties as assigned

What qualifications you will need:

 Education:

• High School Diploma or general education degree (GED).

Experience:

• Two (2) years general clerical experience.

Required Knowledge, Skills & Abilities:

• Motivated, self- starter with the ability to work within a fast-paced environment
• Good interpersonal and public relations skills required.
• Solid analytical, creative and problem-solving abilities and must be well organized.
• Must be able to demonstrate basic computer skills including data entry, word processing, excel spreadsheets.
• Able to work well independently
  

About us:

The Harris Center is the state-designated Local Mental Health Authority and Local Intellectual and Developmental Disability (IDD) Authority serving Harris County, Texas.  As the largest behavioral and developmental disability care center in Texas, The Harris Center provides care to over 90,000 people and has an annual budget of over $300 million.

As part of its mission to transform the lives of people with behavioral health and IDD needs in the third largest county in the United States, The Harris Center provides a full continuum of services at 80 different sites across Harris County. In addition, services are provided in more than 40 different languages as well as sign language in order to better serve what is one of the largest communities in the nation.

By utilizing the unique expertise of its more than 2,500 employees, The Harris Center is committed to meeting the behavioral health and IDD needs of Harris County residents and giving them hope to live to their fullest potential.

What else you should know:

This posting is associated with position #7240

Hours: Monday through Friday, 8am - 5pm

What we have to offer:

The Harris Center not only offers a competitive salary but also a suite of excellent benefits designed to enrich your life both professionally and personally. Imagine a future with a robust retirement plan complemented by our generous company matching – a testament to our investment in your long-term financial well-being. Experience the unique advantage of our prior service credit, accelerating your journey towards a more substantial Paid Time Off accrual, empowering you to enjoy well-deserved breaks.

Enjoy Cell Phone Discounts, exclusive entertainment deals through Tickets at Work, and a free Headspace subscription for mental wellness. Additionally, our Employee Assistance Program supports your overall well-being.

Take advantage of significant financial relief through student loan forgiveness as a valued member of The Harris Center team. As a qualifying entity, our employees are eligible for various student loan forgiveness programs, designed to alleviate the financial burdens associated with higher education.

Contributes to suicide care and prevention by embracing our values and applying a trauma-informed approach rooted in safety, trust, choice, collaboration, and empowerment.