Office Administrator - JOB ID# 13575 presso Capitol Region Education Council

OFFICE ADMINISTRATOR JOB DESCRIPTION:

Since 1966, the Capitol Region Education Council (CREC) has been dedicated to providing innovative, high-quality, and cost-effective educational programs and services to meet the diverse needs of children and adults in Greater Hartford. Serving 33 member districts and reaching additional communities statewide, CREC supports approximately 12,000 students annually through more than 120 educational programs. Our offerings include professional learning and coaching for educators, specialized programming for students with diverse needs, and PreK-12 education across 16 interdistrict magnet schools. Additionally, CREC provides school construction, operations, and cooperative business services, while also delivering programs that help adults build real, job-ready skills.

POSITION SUMMARY:
Under direct supervision of the Program Director (and/or designee), the Office Administrator provides administrative supervision and assistance to ensure the orderly and efficient flow of work within the office.   This position will be responsible for a variety of confidential and complex administrative activities, oversight of WIndsor administrative assistants (as assigned), and will ensure compliance with administrative requirements.  This position will require effective communication across all RSS staff, including other RSS settings, as well as families, school districts, and other community entities.  This position will assist in effective integration of systems across RSS schools and programs, as assigned. 

ESSENTIAL DUTIES and RESPONSIBILITIES:  

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SUPERVISORY RESPONSIBILITY: 

This position manages, and is responsible for, the performance management of the employees of the office and assists with hiring as needed.

COMPETENCIES:  

• Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.

• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

• Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.

• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.

• Written & Oral Communication - Speaks and writes clearly; Listens and gets clarification; Responds well to questions; Speaks and writes clearly and informatively; Varies communication style to meet needs; Demonstrates group presentation skills; Participates in meetings.

• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.

• Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.

• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

• Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.

• Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.

• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.

• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals.; Completes tasks on time or notifies appropriate person with an alternate plan.

QUALIFICATIONS:

• High school diploma or general education degree (GED), and 2 years previous office experience required.

• Associate’s or Bachelor’s Degree, strongly preferred.

• Oversight or supervision of staff, preferable office staff, strongly preferred. 

• Strong organizational, scheduling, and time management skills

• Ability to maintain confidentiality.

• Ability to understand and utilize personal computers and standard software applications as well as learnin new applications such as TCP, File-Maker, SPARK, and other programs. 

TRAVEL REQUIREMENTS

Motor Vehicle Operator's License or ability to provide transportation on a limited basis to meetings, trainings, and professional learning opportunities as required.

PHYSICAL DEMANDS & WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Standing (occasionally, less than 1/3) 

• Walking (occasionally, less than 1/3)

• Sitting (continually, more than 2/3)

• Reach with hands and arms (occasionally, less than 1/3)

• Climbing or balancing (occasionally, less than 1/3)

• Stoop, kneel, crouch or crawl (occasionally, less than 1/3)

• Ability to work outdoors (occasionally, less than 1/3)

• Lifting up to 25 lbs. (occasionally, less than 1/3)

• Carrying up to 25 lbs. (occasionally, less than 1/3)

• Moderate Noise 

WHAT’S IN IT FOR YOU? 

• Group Health Insurance Plans

• Basic & Supplemental Life Insurance

• Long Term Disability & Short Term Disability options

• 403(b) Retirement Savings Plan with Employer Matching Contribution if applicable

• Flexible Spending Account Pre-Tax Savings for Health Care, Dependent Care, and Limited Purpose Post Deductible (if contributing to an HSA)

• Comprehensive benefit time package

• Employee Assistance Program

• Bereavement time & Religious Holidays

• Credit Union Access

• Tuition Reimbursement Program

• Employee Network Groups

• Access to professional learning opportunities with two fully paid courses through CREC University each year, empowering you to expand your skills and advance your career!

• Benefit from our exclusive partnership with Springfield College, offering a 15% discount on tuition for next-level degree programs to support your academic and career aspirations!

Based on terms and conditions during your employment, specific to your job classification and collective bargaining agreement. 

DIVERSITY, EQUITY, & INCLUSION STATEMENT: 
CREC strives to understand and confront the symptoms and causes of racism and prejudice—ranging from biases to aggressions to discriminatory policies, practices, and traditions—that harm people from systemically marginalized groups or that benefit privileged groups. CREC staff and students acknowledge and respect people of all identifiers, such as race, socioeconomic status, gender identity and expression, education, age, ability, ethnicity, culture, sexual orientation, language, nationality, religion, and veteran status.

DISCLAIMER STATEMENT:
The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements.  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

To access the job description and salary range document, please click https://www.crec.org/careers/jobs.php