Assistant Director (Kenworthy) presso Texas Tech University Health Sciences Center El Paso
Texas Tech University Health Sciences Center El Paso · El Paso, Stati Uniti d'America · Onsite
- Professional
- Ufficio in El Paso
Position Description
Performs varied and complex administrative duties in the management and coordination of a large specialized project and/or program. Requires independent judgement and application of established policies and procedures. Works under general supervision with evaluation based on overall results obtained.
Optional Attachments
Transcript
Travel Required
Up to 25%
Major/Essential Functions
- Oversee daily administrative operations to include the direct supervision of administrative support staff.
- Review activities and make recommendations for change in, or better utilization of existing facilities, services and staff.
- Project future needs, facilitate transition(s) as department continues to grow and diversify. Address and resolve operational concerns/issues
- Responsible for posting and processing of job vacancies, appointment of new employees and termination of existing employees.
- Assists the Administrator in coordination of special projects and functions associated with the Department.
- Serve as the primary resource for faculty recruitment, evaluation, classification/reclassification, retention, and promotional efforts. Employee is responsible for placing recruitment ads in the trade journals and managing. Will be directly responsible and administer the EEO certification, credentialing process and CFAPTA packet.
- Prepares P.O.’s, receiving reports, travel applications, and vouchers, adhering to TTUHSC policy requirements. Employee will also supervise, train and ensure that all administrative staff adhering to TTUHSC policy requirement for preparing P.O.’s, receiving reports, travel applications, and vouchers. Prepare and submit Faculty Personnel Action Forms (PAFs), (EOPs), Additional Compensation, Special Augmentations, Overload payment as directed by Department Administrator.
- Serves as back-up for Department Administrator in their absence to include attending various administrative meetings, handling personnel issues, and all other matters as necessary.
- Responsible for Faculty leave - reviews, audits and submits faculty sick leave pool, leave balances, FMLA, month end processing, compliance of PTO leave. Supervises the coordination, monitoring, and analysis of practitioner/faculty credentialing applications eligibility. Monitors the initial, reappointment and terminating process for all medical professional staff, and delegated providers, ensuring compliance with regulatory bodies.
- Supervises Sr. Medical Secretary by proving guidance, support, and monitors completion of duties and work performance.
- In conjunction with the department chair and clinical department administrator, work to develop and implement long-and short-range strategic plans.
- In collaboration with the Human Resources Department participate in the selection of administrative support personnel, training, performance evaluation, promotion, disciplinary action, and staffing projections for non-faculty positions.
- Assists Chair in performing specialized work in the planning, conducting and/or supervising of research projects.
- Analyzes, develops and creates department budget collects data and statistics for budgetary purpose.
- Plans, coordinates and directs broad and complex financial and management functions for the department.
- Other duties as assigned by administrator within the scope of position following TTUHSC policies and procedures in order to meet the goals and objectives of the department.
- Analyze and develop data to maintain weekly, monthly and annual reports to monitor activities in the department.
- Remains current with all licensure, certifications and mandatory compliances and trainings required of this position.
- Adhere to all policies, procedures and practices (Regents Rules, TTUS, HSECEP OPs, etc.).
- Personally demonstrate, display and act in accordance with TTUHSC EP's Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Serve as a Value's leader while actively promoting and encouraging staff across the institution.
- Perform all other duties as assigned.
Grant Funded?
No
Minimum Hire Rate
Compensation is commensurate upon the qualifications
Pay Basis
Monthly
Work Location
El Paso
Preferred Qualifications
- Advanced skills in organization, planning, interpersonal relations, familiar with clinical operations and objectives.
- Overall understanding of other departments.
- Reviews and improves the operational interface between other ancillary and clinical departments, to include the Pathology Administrative Office.
- Bachelors Degree in related area preferred or higher.
Campus
HSC - El Paso
Department
Family Medicine Elp Genl
Required Attachments
Cover Letter, Resume / CV
Job Type
Full Time
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.
Job Group
Business Professionals
Shift
Day
EEO Statement
All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.
Required Qualifications
- Bachelor's degree in the area of specialization or closely related field.
- Three years of related administrative and technical experience.
- Additional job related education may be substituted for the required experience on a year-for-year basis.
Does this position work in a research laboratory?
No
Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx
