Registrar/Administrative Assistant presso Norfolk Public Schools

JOB TITLE:  REGISTRAR/ADMINISTRATIVE ASSISTANT

BASE REQUIREMENTS:

• High school graduate
• One year business or secretarial experience preferred
• Efficient and accurate typing skills 
• Successful completion of district background check 
• Computer literacy and proficiency with digital platforms such as: Google, Excel, Word, Adobe, PDF, etc. is essential
• Effective communicator (both orally and in writing)
• Self-motivated to work with minimal supervision when necessary
• Ability to efficiently operate various office equipment (copiers, scanners, phones, printers, etc.)
• Excellent interpersonal, communication, and public relation skills
• Effective time management and organizational skills

REPORTS TO:  Senior High School Principal

RECEIVES GUIDANCE FROM:  Senior High School Principal / Assistant Principals

JOB GOAL:  This position serves as registrar at Norfolk Senior High and provides support for the high school's main office. Support activities include: summer school logistical coordination, student discipline letters, and data input for various district, state and federal forms. These duties must be completed in a timely and accurate manner.

TERMS OF EMPLOYMENT:  8 hours/day; twelve months

EVALUATION:  Evaluated annually in accordance with provisions of the district’s Personnel Evaluation Policy

ESSENTIAL DUTIES:

• Consistent and punctual "on site" attendance at the worksite is an essential job function
• Perform duties associated with registering new students and those withdrawing from school
• Maintain accurate student records, coordinate with guidance counselors and school nurse as needed
• Enter and update student records (attendance, demographics, etc.) as directed, in a timely and accurate manner
• Format and distribute student discipline letters as directed by assistant principals
• Provide transcripts for former students
• Create, print, and distribute physical and electronic student identification cards.
• Contact outside agencies twice a year to ensure accuracy of student data in Infinite Campus
• Verify current residency and guardianship information
• Schedule appointments with guidance office for new students
• Coordinate graduation preparation items: diploma, caps and gowns, programs, etc.
• Perform general secretarial duties including answering the phone, filing, sorting mail and delivery, operating office machines (computer, photocopier, etc.), data entry, etc.
• Communicate with substitute teachers and demonstrates the ability to successfully navigate the district digital sub management program
• Coordinate attendance, grades, and other duties associated with summer school
• Coordinate back-to-school and registration process
• Coordinate information transfers and records requests for graduates and transfer students 
• Update building inventories as directed.
• Cover for other office staff as needed
• Follow established protocols for incoming calls and distribution of stakeholder communication
• Maintain strict confidentiality of sensitive information in accordance with HIPAA regulations
• Maintain an orderly and professional work area
• Maintain a safe, secure, and healthy work environment by following and supporting district protocols and procedures
• Willingness to work flexible hours and periodically provide additional assistance during designated time periods throughout the school year and summer
• Other duties as assigned

Work Environment/ Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to work varied hours as requested including early mornings, evenings, and occasional weekends.
• Ability to work in a smoke-free and drug-free work environment.

Other Requirements: (Intellectual, Sensory): 

•  Ability to establish and maintain effective working relationships with co-workers, and other stakeholders
•  High level of proficiency with technology and demonstrated ability to apply digital skills in various programs: Microsoft Office Suite and district programs such as: (SUI, Infinite Campus, Google, etc.),
•  Ability to operate as a team member.
•  Ability to multitask.
•  Willingness to participate in ongoing training as requested.