Administrative Assistant presso Fetch-A-Tech

Job Summary

We are seeking a dependable and detail-oriented Administrative Assistant with a focus on accounting support to join our team. This role combines general office administration with basic bookkeeping responsibilities, helping to ensure smooth day-to-day operations and accurate financial recordkeeping. The ideal candidate is organized, dependable, and comfortable working with accounting data and software.

Key Responsibilities

• Manage daily accounting functions, including accounts receivable and accounts payable
• Reconcile bank and credit card statements monthly
• Process and record invoices, payments, and receipts in accounting software.
• Maintain general ledger and ensure accuracy of financial records
• Work closely with service and installation teams to ensure accurate job costing and billing
• Support vendor and subcontractor management, including issuing 1099s and W-9s
• Maintain organized financial records and assist with year-end audit or tax preparation

Qualifications

• Degree in Accounting, Finance, or related field (Associate’s or Bachelor’s preferred)
• Minimum 2 years of finance or bookkeeping experience (HVAC, plumbing, or construction a plus)
• Proficient in accounting software such as QuickBooks, Excel, or similar
• Solid understanding of financial principles
• Familiar with job costing and service-based billing
• Strong attention to detail and accuracy
• Excellent time management and organizational skills
• Clear and professional communication skills
• Maintains confidentiality with sensitive information
• Able to work independently and collaboratively

Benefits:

• Health insurance: Comprehensive medical, dental, and vision coverage.
• Retirement plan: 401(k) with partial company match.
• Paid time off: Generous vacation, holidays, and sick leave.
• Company culture: A supportive, inclusive, and dynamic work environment focusing on teamwork and employee satisfaction.

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