H5050 BANQUET SET UP SUPERVISOR presso Inn of the Mountain Gods

Position Title: Banquets Set Up Supervisor

Reports To:  Banquets Manager

Supervises:  Set up attendants

Summary of Position

The Banquets Set-Up Supervisor is responsible for overseeing the proper set-up, arrangement, and breakdown of all banquet functions. This role ensures that events are prepared according to client specifications, hotel/venue standards, and safety regulations. The ideal candidate will lead the banquet setup team, coordinate with event managers and catering staff, and maintain high standards of quality and efficiency.

Key Responsibilities and Performance/Behaviors

• Ability

• Can explain and demonstrate Hospitality Behaviors and Performance Standards.
• Understands where to get the information needed to complete tasks to standard.
• Can explain and demonstrate technical skills used to complete tasks to standard.
• Can explain or demonstrate the behavioral values or standards needed to complete tasks to standard.
• Understands how to take ownership of problems and solve them when solutions may not be available.
• Can explain how to request help from others when needed to complete task or goal.
• Has complete knowledge and can tell others of IMGR&C products and services.
• Provide guests with directions or other venue information. Act upon all comments/complaints in a prompt, professional and friendly manner.

• Performance

• Performance meets expected end results and standards in Key Responsibilities and those listed on technical / operational SOP’s and task lists.
• Responds to obstacles; finds new ways to reach desired end results.
• In absence of guidance, acts and takes charge to respond to guest or internal customer needs.
• Responds to change by quickly applying talent and skills in a positive way to succeed.
• Supports achievement of Quality Goal; “Do it right the first time.”
• Acts to protect and preserve property of IMGR&C. All areas, equipment and furnishings are kept exceptionally neat, clean and in good repair.
• Makes suggestions to improve performance.

• Behavior

• Behavior meets IMGR&C standards (Mission, Values, Hospitality Behaviors, Customer Recovery Skills).
• Approaches all activities with enthusiasm and encourages enthusiasm from others.
• Chooses a positive approach in all situations.
• Respects individuality of others; continues to communicate in order to work together.
• Speaks positively about guests, other team members and our business in all situations on and off property.
• Treats other with respect in all situations.

• Service

• Serves others.
• Identifies and can communicate needs of guests and others.
• Takes quick action to serve others in a way that meets/exceeds their needs.
• Identifies ways to improve individual or team’s service to others.
• Provides service outside job responsibilities if needed to help resort succeed.
• Takes ownership of guest problem(s) until it is solved.

• Professionalism

• Meets IMGR&C Appearance standards.
• Professionally supports IMGR&C reputation and image in all situations, on and off property.

• Attendance

• Meets IMG&C policy for attendance.
• Informs supervisor of future absence as far in advance as possible.
• Required to work all Marketing Special Events and Concerts.

• Communication

• Provides information others need to succeed, in time for them to use it.
• Shares with next shift the information needed for them to succeed.
• Listens to others without interruption; acts on their feedback when possible.
• Asks questions to better understand expectations of others.
• Reports all guest complaints and compliments to Supervisor or Manager.
• Reports all situations to Supervisor or Manager where resort grounds or equipment do not meet IMGR&C standards.

• Team Work

• Puts Success of team ahead of personal success.
• Helps other team members succeed without being asked.
• Takes action to resolve conflict between individuals.
• Helps other departments achieve success.
• Reports ideas to increase team success and guest satisfaction to Supervisor or Manager.
• Does whatever is necessary to help department and resort success.
• Contributes ideas that support progress and success at shift, team and departmental meetings.

1. Essential Duties and Responsibilities include the following and are subject to change at management’s discretion:

• Review event orders (BEOs) to ensure correct set-up of tables, chairs, linens, decorations, and audio-visual equipment.
• Ensure all room arrangements are accurate and completed in a timely manner prior to event start.
• Adjust set-up according to last-minute changes or requests from the event manager or client.
• Inspect the event space after setup for cleanliness, proper organization, and adherence to client specifications.
• Coordinate with the maintenance team to ensure all furniture, equipment, and décor are in excellent working condition.
• Troubleshoot any issues or inconsistencies during event preparations and solve problems swiftly.
• Work closely with event planners, catering managers, and other departments to ensure seamless coordination for events.
• Communicate effectively with vendors and clients regarding any special setup requirements or changes.
• Supervise the breakdown and clean-up after events, ensuring all equipment is stored properly.
• Perform inventory checks of tables, chairs, linens, and other event-related equipment to ensure proper stock levels and report any damages or shortages.
• Prepare reports on event logistics, set-up requirements, and staff performance.
• Assist in scheduling and managing the set-up staff’s work hours.

1. Supervisory Responsibilities

 Lead, supervise, and train the banquet set-up team, ensuring proper setup and teardown for all events. Delegate tasks and oversee staff performance, providing guidance and support as needed.  Ensure all set-up staff adhere to venue policies, procedures, and safety standards.

1. Education and/or Experience Requirements

      Meets IMGR&C Values that are reflected in the letters A-P-A-C-H-E, Accountability, Productivity, Acceptance, Communication, Hospitality, and Enthusiasm. Approaches all activities with enthusiasm and encourages enthusiasm from others. Chooses a positive approach in all situations. Treats others with respect in all situations. Works in collaboration with other Team Members to achieve event goals, exemplifies teamwork.

• 2+ years in banquet setup, hospitality, or a related field; supervisory experience preferred;

• Strong leadership and team management abilities.
• Excellent organizational skills with attention to detail.
• Effective communication and problem-solving skills.
• Ability to work under pressure and meet tight deadlines.
• Knowledge of safety protocols and ability to lift/move heavy equipment as needed.

1. Physical Demands

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential duties of this position.

While performing the duties of this position, the team member is frequently required to stand, walk, use hands, to finger, handle or feel, reach with hands and arms, stoop, kneel, crouch, or crawl, talk or hear. Must be able to use hand held communications devices. The team member must occasionally lift and/or move up to 50 pounds. The team member must be able to stand for several hours.

1. Work Environment

The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this position.

The noise level in the work environment is loud. The team member will be exposed to a second-hand smoke-filled environment. The team member may be exposed to biohazardous fluids such as blood and other body fluids. The team member may be exposed to hostile environments with guest. May be subject to high stress environments.