Executive Assistant to the CEO presso Community FoodBank of New Jersey

 Join our team and become a part of something bigger – a force for change in the fight against hunger. The Community FoodBank of New Jersey is more than just a food bank – we champion healthier lifestyles and positively impact social and economic change. Together we can create a stronger, more resilient New Jersey for everyone! 

Job Summary:  

The Executive Assistant to the CEO will provide high-level administrative support and act as a liaison with other departments and outside agencies, including high-level staff such as vice presidents and directors, handle confidential and non-routine information and explain policies. 

What you’ll do in your role:  

• Manage the CEO’s daily calendar, schedule, emails, and call with discretion and efficiency. 
• Create visual presentations and serve as the main point of contact for Advisory Board members, including planning and preparing board meetings. 
• Act as a project manager for special initiatives, coordinating presentations, strategic planning materials, and follow-ups. 
• Coordinate logistics and materials for meetings, conferences, travels, and specials events for the CEO and Board. 
• Primary contact for the Board of Directors, preparing meetings agendas, materials, and accurate minutes. 
• Manage incoming communications for senior staff, assess importance, and route or summarize content as needed. 
• Oversee all Board and Committee meeting logistics, including coordination with board chairs and the CEO. 
• Support external affairs by scheduling and organizing activities with key partners, including government and nonprofit leaders. 

Why you’ll love working at CFBNJ:  

• Opportunity for Impact: At CFBNJ, your work drives meaningful change. Just last year, we provided over 90 million meals and 35 million pounds of fresh produce to our neighbors in need. 
• Wellness that Works for You: Rooted in our culture of caring, we offer comprehensive medical, dental, and vision coverage, wellness programs, generous sick/personal time off, 14 paid holidays, childcare resources, and organization-wide engagement days for rest and reflection. 
• Professional Development: Grow your career through our Learning Lab, with access to workshops, online courses, and book resources. We also offer tuition assistance and certificate reimbursement for job-related training to support continuous growth. 
• Recognition and Belonging: We celebrate great work and grow inspiration with Bonusly, our peer-recognition platform, and foster community through employee resource groups to create space to uplift voices and strength connections 
• Retirement Planning: Plan confidently for your future in our 401(k) program, including a 4% company match after one year of service.  

What you’ll need to be successful in this role:  

• Minimum of 5 years’ experience as an executive administrator, preferably in a nonprofit setting, with strong judgment, professionalism, and confidentiality. 
• Highly organized with the ability to manage complex assignments, competing priorities, and work independently with minimal supervision. 
• Strong attention to detail with excellent note-taking, documentation, and problem-solving skills. 
• Proficient in Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint; experience with change and project management methodologies is a plus. 
• Exceptional communication and interpersonal skills, able to engage across all levels of the organization and with external stakeholders, including board members. 
• Flexible and responsive, with a strong customer service ethic and willingness to work occasional evenings, weekends, and travel to support events and meetings. 

 Pay Transparency: The salary range for this position is $92,659-$125,362. The final rate may be influenced by factors such as the position's scope and responsibilities, work experience, training, job-related skills, internal equity, and market conditions. 

CFBNJ is an equal employment opportunity employer and is committed to complying with all applicable laws prohibiting discrimination based on  race, religion, color, national or ethnic origin, age, sex , sexual orientation, gender identity or expression, transgender status, marital status, domestic partnership or civil union status, pregnancy or breastfeeding, disability, being a victim of domestic violence, status in the uniformed services of the United States (including veteran status), record of arrest, as well as any other category protected by federal, state or local law