Special Program Clerk, Warehouse 12589-2025 presso Vancouver Public Schools

Special Program Clerk, Warehouse

8 hours per day, 12 months per year

Fair Labor Standards Act Status: Non-Exempt

We appreciate your interest in employment with Vancouver Public Schools (VPS). All applications are considered and reviewed. The most qualified and competitive applicant(s) that possess directly related experience and expertise, training, and education may be invited to participate in the interview/selection process. As part of the selection process, the District conducts confidential reference checks to include former and present employers and also requires a criminal background investigation. Unfortunately, due to the number of applications received, not all applicants will receive an interview.

Résumés should include education, relevant experience (including current position), and skills which highlight the qualifications of the position to which a person is applying.

All district employees are encouraged to review their personnel file periodically to ensure that their file includes current and relevant documentation that supports their degree, education or credits, experience, training, etc., as it relates to qualifications described on job postings.

Failure to submit a full application package will result in disqualification. 

Internal applicants must have current transcripts or documentation to confirm education on file or included with the application. 

External applicants must include transcripts or documentation to confirm education with application.

Qualifications:

• Possess a high school degree or comparable equivalent
• Minimum of two (2) years job-related experience which demonstrates ability to work independently, with a minimum of supervision and function in a dynamic, fast-paced, continually changing team environment with frequent interruptions, OR
• Documentation verifying an Associate's degree or credits from an accredited university, college, community college, or business school may be used to fulfill or help fulfill the two (2) years of job-related experience. Ninety (90) quarter or sixty (60) semester credits are equivalent to two full years of job-related experience.
• Recency (prior 10 years) and substance of work experience will be considered in determining applicant qualifications
• Experience which demonstrates excellent customer service abilities, interpersonal skills, and team player attitude
• Experience which demonstrates a high level of attention to, and management of, detailed information
• Experience which demonstrates strong organizational skills and the ability to meet deadlines
• Experience which demonstrates excellent problem solving, analytical, and conflict resolution skills and ability to think quickly
• Experience which demonstrates excellent written communication skills and which demonstrates the ability to compose and proof correspondence
• Experience using Microsoft Office/Suite (including Word and Excel)
• Experience using Microsoft Office/Suite (including Access and PowerPoint) preferred
• Possess skill in working with numbers, mathematical computations, and worksheets
• Willingness to learn new technology
• Working knowledge and demonstrated experience with Gmail, Absence Management, Pagemaker or similar desktop publishing programs, and Student Information System through Synergy is preferred

Knowledge, Skills, and Abilities:

• Ability to interpret written/oral directives and to apply district rules, regulations, procedures, and policies
• Ability to understand, recognize, and protect highly confidential information
• Ability to operate office machines and equipment
• Ability to effectively communicate with and appreciate individuals from diverse, socio-economic backgrounds
• Ability to advance and adapt with technological changes and work with program applications related to maintaining accurate applicant records and inventory management
• Ability to establish, manage and maintain accurate files and records for district reports
• Ability to effectively and courteously communicate with other people, both in person and over the telephone and electronic mediums
• Ability to analyze and refine work processes to improve efficiency

Other Requirements:

• Willingness and ability to work in a warehouse environment with a constant change of temperature and noise levels
• Ability to file inventory on shelving ranging from ground level to 8 feet high
• Ability to lift and move moderately sized objects up to 50 pounds
• Willingness to complete work which is repetitive
• Coordinate and manage assignments and workload
• Regular attendance to carry out the duties and responsibilities of the position

Essential Functions - Warehouse Textbook:

• Assists the Curriculum department with ordering all textbooks for the district
• Maintains an accurate accounting of instructional materials in the depository and in buildings
• Serves as a liaison to vendors for pricing and ordering
• Coordinates with the Curriculum department with purchasing, distributing textbooks during the year, i.e. ordering, unpacking, inspecting, stamping, counting, and bar coding instructional materials for building delivery
• Tracks shipments, deliveries and orders
• Maintains accurate filing system to track invoices and purchase orders and PCard purchases and transactions
• Contacts vendors to determine status of delinquent orders, returns, cancellations, damaged and unused items
• Updates and maintains Destiny computer application to track instructional material in the building and depository
• Distribute manipulative kits throughout the school year and replenish the kits as they are returned
• Performs end of the year inventory for textbook depository
• Resolves concerns with faculty regarding text related issues
• Maintains a neat and organized shipping area for material distribution
• Collaborates with appropriate staff at warehouse site, district office and building sites
• Performs related duties as assigned

Essential Functions - Warehouse:

• Treat co-workers, supervisors, students, parents and others with dignity and respect at all times
• Serve as a positive role model for students, and practice the behaviors that are expected of our students
• Work in a flexible and cooperative manner in collaboration with warehouse staff, district office and building sites
• Answers phones and forward messages
• Receives and verifies the accuracy of incoming shipments in Skyward Qmlativ
• Transacts instructional material movement using inventory control system
• Maintains accurate inventory records through the use of Skyward Qmlativ computerized depository inventory system, including adjustments, returns for credits and damage loss
• Batch and post daily transactions to Skyward Qmlativ
• Maintains clean and orderly work area
• Performs related duties and clerical tasks as required to achieve program requirements, including mailroom duties (e.g. mail distribution and postage metering for outgoing district mail) 
• Performs other tasks and assumes other responsibilities as assigned by administrator in alignment with their job classification

Benefits/Compensation:

Salary range:  New employees will start at the minimum hourly rate in the salary range.  However, employees who have verified prior years of service in a similar occupational status from other Washington School Districts or Education School Districts, may receive experience credit towards salary placement.  Salary schedules can be accessed here.

Benefits:  Employees who are anticipated to work at least 630 hours may be eligible for health, dental, vision, flexible spending accounts, life, and disability insurance benefits. Detailed information, including further eligibility criteria, can be found here.

Retirement:  Employees may be eligible for retirement benefits through the Washington State Department of Retirement Systems (DRS). Eligibility is based on FTE. Detailed information can be found here.

Time Off:  Vancouver Public Schools offers paid holidays and paid time off, including but not limited to, sick, vacation, personal, and bereavement leave.  Additional negotiated leave options can be found in the associated Comprehensive Professional Agreement (CPA) for this position VAESP CPA.