Records Program Specialist presso Port of Seattle

Salary offers will be made within the posted range. Placement within the range will be determined based on your similar work experience. The Port considers work experience to be similar if the scope and level of responsibility of your prior positions match the job being offered.

As a Records Program Specialist, you will support the Port’s records management program, which ensures compliance with state retention requirements and supports departments in managing both digital and physical records.

• You will facilitate the overall structure and day-to-day operations of enterprise-wide records management to ensure a high level of quality and compliance with RCW 40.14 and Port Policies.
• You will create and maintain documentation for Records Program processes and maintain document libraries for Records Program documents.
• You will ensure compliance with policies and procedures for document retention and disposition and determining records identification per the Washington State CORE retention schedule for information management and storage.
• You will work with stakeholders across Port departments to ensure that best practices for records management-related matters are implemented and followed. You will also serve as a point of contact for questions related to records retention and destruction.
• You will assist in the administration of Port records management systems such as Record Center, Microsoft Purview retention labels, Microsoft Purview eDiscovery, and SharePoint. 
• You will train and advise staff in procedures for organizing, retaining, and disposing of records. 
• You will manage physical record movement between off-site storage and Port offices and coordinate destruction of records past retention period.

• Experienced – You have two (2) years of experience in records management or records administration at a public agency
• Desired – We hope you have experience with Microsoft Purview Records Management and eDiscovery modules, experience as a SharePoint site owner and a strong understanding of public disclosure laws. 
• Committed to Equity – You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work.  At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees.
• Proficient – You understand Records Management best practices and Washington state public records laws, including retention schedules. You are familiar with automated systems like SharePoint Record Center or Microsoft Purview, SharePoint site administration, and effective collaboration with users of varying expertise.
• Efficient Communicator – You can work with others in a customer service setting in a tactful, patient, and courteous manner. You can also establish and maintain collaborative, cooperative, and effective working relationships.
• Analytical & Attention to Detail – You can develop and execute efficient approaches to complex administrative processes. You can plan, prioritize, and organize work in a high volume, high demand environment and have excellent attention to detail and high level of organization.
• Adaptable – You can work independently and identify and initiate process improvements and projects. You are adept at learning and applying new technologies for records management and can instruct and coach others on technology use and application.

• Work Schedule – Your normal work schedule will be Monday – Friday, 8:00 a.m. to 5:00 p.m. (40 hours per week). Slightly more flexible start and end times are available in this role. 
• Work Environment - This work will take place in a hybrid/in-office setting at Management’s discretion.
• Washington State Residency Requirement – Employees must establish a residence in Washington state within 30 days of their first day of employment and must maintain a residence in Washington State during their employment with the Port of Seattle. If a position is eligible to telework, work performed while teleworking must be performed in Washington State.
• Security Requirements – As the successful candidate, you must pass a Transportation Security Administration (TSA) background check as well as a criminal history background check with the Federal Bureau of Investigation (FBI). Your employment will be contingent upon obtaining a Port of Seattle ID badge upon clearance.
• Overtime Eligible – You are eligible for overtime pay in this role.

The Port of Seattle offers an extensive benefits package that rewards our staff for their valuable contributions towards the Port‘s mission. In addition to the summary below, benefit details for non-represented positions can be found on the Port of Seattle‘s website. If the position is represented by a union, please refer to the “Collective Bargaining Agreement” or contact the appropriate Union Representative for specific information related to benefits and eligibility.

• Healthcare – Medical, Dental, and Vision Care with options that work for you and your family.
• Paid Vacation – Just about four weeks per year that increases with tenure to rest and rejuvenate.
• Paid Sick Leave – At least one hour of sick leave for every 40 hours worked.
• Holidays – More than ten days per year to celebrate with family and friends away from work.
• Pension/Retirement Plans – A pension and additional savings plans to prepare for your future after the Port.
• Getting to Work – From subsidized parking and a low-cost public transit card to alternative work arrangements giving you an opportunity to work hybrid.
• Parental Leave – Six weeks of paid leave to spend with new additions to your immediate family.
• Development – From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture.
• Equity, Diversity, and Inclusion – The Port of Seattle values diversity as a source of innovation and strength. We are actively working across the organization to create a culture where all employees – regardless of race, gender, and other identities – succeed and reach their fullest potential.
• Work-Life Balance – We provide the resources to help you create habits to be healthy and balanced.
• Mission Driven – We are focused together in promoting economic opportunities and quality of life in the region by advancing trade, travel, commerce, and job creation in an equitable, accountable, and environmentally responsible manner.

Every role at the Port of Seattle is vital to our thriving community. We are a leader in moving people and cargo across the country and around the world. With facilities and property ranging in scope from a half-acre park to one of the largest airports and container terminals on the West Coast, we maximize the public assets in our portfolio with an eye toward best uses and environmental sustainability. Find out more here.

Our vision is to create a Port that mirrors – throughout its breadth of operations and services and within its leadership – the diversity of our communities, instill principles of equity into its culture, and ensures a fair and intentional distribution of opportunities to expand economic develop and quality of life for all in our region. Find out more about how our values RAISE us up and our commitment to equity.