Senior Administrative Assistant presso Cheniere Energy, Inc.

At Cheniere, we provide the world with safe, reliable energy in the form of LNG. But more than that, we provide opportunities for our employees to make an impact on their local communities every day. Our diversity is key to our continued success and forges a path where our culture supports greater equity and inclusion for our employees, customers and beyond.

Cheniere Supply Chain Management (SCM) is shaping our future with a focused transformation program. We are mobilizing to establish an agile and resilient supply chain that is fit to support our company’s growth. The Cheniere SCM team are accountable to support our business partners to create value, mitigate risk and assure security of supply.  We are building a team of SCM professionals that not only deliver value today but create a more agile and resilient supply chain for the future.  

POSITION OVERVIEW

Provide administrative assistance to the Vice President, Supply Chain Management to facilitate the effective and efficient operations of their department. The Senior Administrative Assistant must be detail-oriented and comfortable functioning in a challenging, demanding, and fast-paced environment.

RESPONSIBILITIES AND ESSENTIAL DUTIES

• Administrative support to the Vice President, Supply Chain Management including the Supply Chain Leadership Team. 

• Assist with annual business planning process including reporting.

• Create and edit executive presentations and internal communications.

• Supports organizational culture improvements.

• Maintain internal and external stakeholder engagement plans.

• Coordination of events and meetings including required IT connectivity and logistics across multiple Company locations.

• Handles all tasks and issues with a high degree of confidentiality and accuracy.

• Provides general office duties, including but not limited to scheduling/calendaring, maintaining files and spreadsheets, processing of invoices and expense reports, ordering supplies, and maintaining contact lists.

• Proactively maintains business schedules by planning and scheduling meetings both domestically and internationally, including conferences, teleconferences, and travel arrangements.

• Produces and ensures written materials prepared are complete by proofreading, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

• Maintains a flexible and adaptive schedule (e.g. start early or stay late if required to complete work).

• Builds sound relationships internally and externally to complete required accountabilities

• Acts with good judgment and is a team player with the ability to meet deadlines.

• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.

• Coordinates/assists with luncheons, room preparation, logistics, and materials needed for meetings and project schedules.

• Opens, sorts, and distributes incoming correspondence. 

• Supports preparation efforts related to Board meetings and materials.

• Provides assistance with special projects. 

• The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee as needed.

KNOWLEDGE AND SKILLS

Knowledge: 

Advanced knowledge of all Microsoft Office systems including Outlook, Excel, Word, and PowerPoint. The ideal candidate is interested in learning and developing new skills. 

Skills:

• Excellent communication skills, both written and verbal with the ability to work with all levels of management and employees.

• Strong and effective organizational skills, attention to detail and ability to handle multiple tasks.

• Effective time management skills.
• Proficiency in all Microsoft Office Software, especially Outlook, Word, and Excel.
• Knowledge of scanning devices and PDF files.

EDUCATION AND EXPERIENCE

• Education and Certifications: Bachelor’s or Associate’s degree preferred. Equivalent combination of education and experience may be considered in lieu of degree. Certified Administrative Professional (CAP) or similar certification is a plus. 

• Experience:  Five (5) or more years of experience in an administrative support function is required.  Experience working in a corporate shared services function is preferred.

DIRECT REPORTS

None

FREEDOM TO ACT

Ability to multi-task and function in a highly dynamic atmosphere; must exercise discretion independently. 

WORK CONDITIONS

• Job is performed in a typical office environment, but is subject to time pressures and constraints, and is often dependent on input from others. 

• Occasionally, work may be performed from home, after normal work hours or on weekends. 

• May be required to work overtime, with manager approval. 

• Subject to drug and alcohol testing, per applicable federal regulations or as required by Cheniere.

ADA JOB REQUIREMENTS

Reasonable accommodations will be made to ensure that the essential functions of the job can be performed and not hinder the employee's performance due to physical or mental disability.

EQUAL EMPLOYMENT OPPORTUNITY

Cheniere Energy is an equal opportunity workplace. All employment decisions are made without regard to sex, race, color, religion, national origin, citizenship, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected categories. This includes providing reasonable accommodation if requested for disabilities or religious beliefs and practices.

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