Accounts Payable Supervisor presso Global Clean Energy Holdings

Job Summary:

The Accounts Payable Supervisor is a subject matter professional with strong knowledge and experience of the transactional accounts payables process and the procure-to-pay (PTP) end-to-end functional workflow, internal controls, and process. The primary responsibility is to lead and manage the Accounts Payable (AP) team to deliver accurate and timely AP services. In addition, the role will focus on standardizing and globalizing processes, while partnering with key internal stakeholders to ensure continuous improvement to software and processes that will enhance their AP partnership and experience. The AP Supervisor will direct the day-to-day processing of daily transaction activities and long-term strategic direction for the company’s global Accounts Payable function. The ability to correctly direct and balance a wide range of activities and proactively identify and resolve issues with a service-oriented approach are critical success factors.

Essential Functions:

• Strong understanding of data management and payment processing, with an eye for process improvement and prioritization 
• The role will manage the AP team members and have a reporting line supervision over the procurement team 
• Will work closely with business partners across the company to ensure timely approval of invoices, and payments
• Manage Month End Close process including but not limited to issuing AP closure deadline communication to all departments, confirmation of bill entry, payment posting, and post period roll forwards
• Identify and recommend process improvements such as training, customization, automation and enhancements to maximize value and efficiency of the ERP payments system 
• Managing vendor relations, vendor setup and W9 process
• Run AP aging reports and verify against vendor statements
• Support monthly financial close process with reconciliations and other tasks as determined by the Accounting Manager and Corporate Controller 
• Support AP Associates by entering, maintaining, and/or processing GL and project information coding in the AP and procurement approval system; information may include vendor set-up/profiles, GL coding and maintenance, and memo lines 
• Coordinate with Treasury on timely payment to vendors via check runs, ACH and wire transfers, following internal control procedures to avoid duplicate payments
• Accurate payment and recording of credit card transactions
• Ensure appropriate, accurate and auditable support accompanies all transactions
• Ensure accuracy of invoiced sales tax amounts
• Assist General Ledger Accountant(s) monthly with a Vendor Analysis Report to account for all invoices prior to AP Accruals
• Maintain SOX internal controls program over the procurement-to-pay processes
• In coordination with Accounting Manager and Controller complete annual 1099 procedures meeting all IRS deadlines
• Timely and accurate responses to both internal and external request
• Miscellaneous reports and analysis when requested
• Understand Purchase Order and Receiving processes
• Other related duties as assigned

Required Skills/Abilities: 

• Must be reliable and trustworthy
• Proficiency in Microsoft Office Suite or related programs
• Proven expertise in Accounts Payable software modules and reporting
• Excellent organizational skills, accuracy and attention to detail
• Ability to maintain confidential and meticulous records
• Experience implementing new policies, procedures, and processes is required
• Ability to function well and multi-task in a high-paced environment
• Ability to meet tight deadlines

Supervisory Responsibilities:

• Accounts payable team
• Reporting line responsibility for the procurement team

Education and Experience:

• Bachelor’s degree strongly preferred
• 5+ years of high-volume AP processing experience
• Knowledge of vendor on-boarding procedures and required tax forms
• Prior management, supervisory or leadership role preferred
• Certified Accounts Payable Professional (CAPP) certification preferred

Physical Requirements: 

• Prolonged periods of sitting at a desk and working on a computer

Other duties

Please note this job description contains the general duties required of an AP Manager. There may be other related AP and accounting duties assigned in the normal course of business. Duties, responsibilities, and activities may change at any time with or without notice.

Equal Employment Opportunity

Global Clean Energy Holdings provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.