- Junior
- Ufficio in Tulsa
JOB DESCRIPTION:
Responsible for the organization and administrative tasks in employee’s specified work group. Mainly supports internal employees as well as external customers.
- Coordinate all project documents including document/drawing control and project file management.
· Assists in the customer quoting process to ensure that each customer receives what they are requiring.
· Enter customer inquiries and quotes.
· Generate sales orders.
· Updates and manages technician paperwork.
· Assist with scheduling jobs and safety trainings.
· Researche outstanding billing issues.
· Issues shop releases and shipping lists to the shop for production purposes.
· Creates various project documents using Word, Microsoft Project, and Excel.
· Performs administrative duties such as shipping and receiving, coordinating meetings, filing, organizing, and making copies when needed.
· Produces a variety of reports as deemed necessary.
· Assist with gathering receipts, reports, and other information for invoicing purposes.
· Make travel arrangements.
· Schedule new hire training including booking meeting rooms, ordering office supplies, ordering uniforms, and producing agendas.
· Assist with managing service truck inventory.
QUALIFICATIONS:
Bachelors degree preferred. Previous office experience is a plus. Advanced organizational and writing skills are preferred. Ability to work efficiently in a fast-paced environment. Intermediate knowledge of Word and Excel is preferred but not required.
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