Position Type: Secretarial/Clerical/Clerical/Paraprofessional
Date Posted: 8/20/2025
Location: Abilene High School
Date Available: 09/08/2025
Additional Information: Show/Hide Primary Purpose: The role of the secretary to counselor is to facilitate the efficient operation of the school counseling office, provide clerical services to professional staff, and maintain current and accurate confidential student records.
Qualifications:
Education/Certification: High school diploma or equivalency
Special Knowledge/Skills: Proficient word processing and file maintenance skills Effective organizational, communication, and interpersonal skills Ability to use computer and software to develop Spreadsheets, databases, and word Processing functions
Experience: Two years secretarial experience, preferably in a public Educational environment
Performance Responsibilities and Duties:
PERFORMANCE RESPONSIBILITIES:
Support board and administrative policies and decisions.
Maintain professional work environment through a positive attitude, punctuality, regular attendance, phone etiquette, and personal appearance.
Records, Reports, and Correspondence
Prepare requisitions, correspondence, and transcripts using the computer.
Prepare documents and lists for honor roll, awards assemblies, and other student recognition programs.
Record student information, including test scores and final grades, on permanent records.
Create new student files and ensure completeness of records.
Assist with the registration of new students, including requesting and sending student records, setting up cumulative folders, and entering student data into appropriate databases or computer programs.
Assist with changes and adjustments to student schedules.
Reception and Phones
Serve as receptionist for counseling office.
Assist students, parents, and teachers with counseling needs.
Assist with distribution of materials related to testing, scholarships and college materials.
Assist the counselor with scheduling of Admission, Review, and Dismissal.
Committee (ARD) meetings and appointments.
Other
Receive, distribute, and ensure security and confidentiality of testing materials.
Maintain college information library.
Ensure confidentiality.
Regular Attendance
Perform other duties as assigned by the Counselor/Principal/Designee:
MENTAL DEMANDS: maintain emotional control under stress work with frequent interruptions PHYSICAL DEMANDS: ability to walk, stand, stoop, kneel sit for long periods of time hear well good visual acuity speak clearly repetitive hand motions Prolonged use of computer
ENVIRONMENTAL FACTORS: Exposure to communicable diseases
The Abilene ISD does not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, disability, military status, or any other basis prohibited by law. Employment decisions will be made on the basis of each applicant's job qualifications, experience, and abilities.
The foregoing statements describe the general role and responsibilities assigned to this job. I understand this is not an exhaustive list of all responsibilities and duties that may be assigned; other duties may be assigned as needed.
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