Senior Administrative Analyst presso The City of Coral Gables, FL

About the Department

Position Duties

The following duties are normal for this position.  The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

Evaluates and develops reports to track plans processing and productivity for the Building Department. Studies industry best practices and proposes solutions for optimizing operations. Analyzes the nature and cause of processing errors to identify areas needing improvement in the Department’s processes.

Maintains logs; processes complaints when received; tracks the progress of complaint resolution and records the final disposition.

Analyzes the nature and cause of processing errors using logical thinking to identify areas needing improvement in the Department’s processes.

Remains informed of cutting-edge technologies and advancements in municipal building programs.

Participates in the formulation and preparation of the Department’s budget by consulting with Department Assistant Directors regarding funding requests, staffing requirements, expenditure levels, budget justifications and narratives, suggesting cost-cutting alternatives, and advising personnel on budget problems, processes, and procedures.

Makes recommendations to the Department Directors regarding expenditures, plans, and other administrative matters.

Facilitates the development, documentation and communication of long-range plans, objectives, goals, and strategies of building department.

Conducts research, performs special studies, and provides professional consultation in the areas of process improvement, benchmarking and performance measurement, financial forecasts, and other areas of business as needed.

Coordinates work with vendors within the Building Department. Work with Procurement as needed to maintain purchase orders for vendors providing goods and services for the building department.

May be required to work alternate hours as necessary for the efficient operation of the Department. 

Develops, implements, and evaluates new technology and works with the IT Department on record management initiatives within the department, consistent with Florida records retention law.

Assists with the implementation and monitoring of new initiatives.

Processes accounts payables and requisitions for the Building Department.

Works on special assignments and projects.

Creates and maintains various databases. 

Performs other related tasks as required.

Minimum Qualifications

Bachelor’s degree from a regionally accredited college or university with a degree in Accounting, Finance, or Financial Planning.   

Minimum of five (5) years of experience in planning, analysis and/or public/business administration.

Valid Florida Driver's License.