HR Coordinator presso Upwork

A higher education enterprise client is seeking a Tampa-based HR Coordinator to support its Information Technology department and broader HR operations.

This hybrid role reports to the Senior HR Innovation Business Partner and will collaborate closely with the Senior HR Innovation Business Partner and other stakeholders across departments. The position combines hands-on support for immigration documentation (H-1B, PERM, TPS, renewals) with broader HR administrative tasks including recruitment, onboarding, payroll, purchase order requests, and more.

This individual will serve as a key liaison between IT, central HR, and external partners and must be comfortable with occasional onsite visits to print and prepare sensitive immigration materials for executive signatures.

Key Responsibilities:

Immigration & HR Support

• Prepare and manage employment-based immigration requests (e.g., H-1B petitions, TPS, PERM applications, renewals).
• Assist with audits, including gathering supporting documentation, keeping immigration folders organized, and ensuring timely response to audit requests.
• Print and organize immigration paperwork for VP and executive signatures onsite.
• Act as a point of contact for immigration lawyers

IT Department HR Coordination 

• Assist with recruitment and onboarding for IT roles:
  o Collaborate on job descriptions and approvals.
  o Create tickets in JIRA for recruitment requests

HR Transactions & Records 

• Provide support with employment actions (e.g., appointments, salary changes, promotions, terminations).
• Maintain accurate personnel records in compliance with university and department policies.

Vendor & Contractor Coordination

• Collaborate with staffing vendors and Upwork contractors for recruitment needs, including resume collection, coordinating onboarding & guest account requests.
• Coordinate with hiring managers to gather feedback, schedule interviews, and track candidate progress.
• Liaise with the internal contracting/procurement team to ensure contracts and work agreements are accurate and compliant.
• Assist with contract extensions & purchase order requests

General HR & Admin Support

• Assist with general HR communications.
• Assist with Length of Service list audits and gift distribution
• Work closely with the HRBP on student recruitments, Internship Program and other HR initiatives.
• Assist with Interview scheduling
• Perform other duties as assigned by the Senior HR Innovation Business Partner.

Qualifications:

•  2+ years of HR or administrative experience in a professional setting.
• Strong organizational and communication skills; high attention to detail.
• Ability to manage confidential information responsibly.
• Must reside in the Tampa, FL area and be available for occasional onsite tasks.

Be part of a diverse team and company!

Hybrid set up