Finance Specialist - Housing presso City of Flagstaff, AZ

About the Department

As the City’s newest Finance Specialist with Housing, you will actively support and uphold the City’s stated mission and values. You will be performing the day-to-day operations associated with fiscal and monetary functions. This position demands a high degree of accountability, accuracy, attention to detail, and inter-departmental cooperation and communications. By applying to this position, you are opening yourself to the opportunity to work in a critical division program and make a significant impact on our employees and the community we serve.

Position Duties

EXAMPLES OF THE WORK PERFORMED (ILLUSTRATIVE ONLY)

• Provides excellent customer service to both internal and external customers.
• Prepares reconciliations of general ledger accounts, reports, and payments to reporting agencies.
• Reconciles Section 8 Program and other general ledger accounts receivable items.
• Oversees filing and record keeping, records retention and public records requests.
• Creates and enters journal entries routinely and as assigned.
• Prepares and enters requisitions and invoices for finance to generate payments.
• Manages special projects as assigned.
• Plans, organizes, secures resources, and implements projects.
• Assists, researches, and reconciles bank transactions with minimal supervision and has ability to substantially complete monthly bank reconciliations.
• Prepares and assists with various schedules and sections of the annual budget book and financial statements.
• Assists in areas related to accounting and budget.
• Posts cash receipts for Section 8 Housing Choice Voucher Program and Non-HUD Program.
• Completes multiple reconciliations with minimal supervision.
• Reviews, audits, and attends trainings and/or workshops.
• Responsible for complete Accounts Payable Process, with minimal supervision.
• Prepares, inputs and disburses all payables.
• Coordinates with other accounting staff and City employees to ensure that accounts payable processing is completed in a timely manner.
• Maintains and updates the accounts payable procedures manual.
• Assists with end of fiscal year accounts payable processing and related accounts payable rollovers/accruals.
• Maintain payable files with appropriate backup., including utility consumption records. Tracks leases and agreements to ensure that payments are being billed out or that payments are made and that the files are updated.
• Resolves computer problems regarding processing A/P checks and other A/P functions.
• Enters invoices with proper accounting codes and fund distribution.
• Reviews and enters procurement card transactions.
• Reviews all documentation submitted for payment so that payments are issued in an accurate and timely manner, including matching invoices with purchase orders or statements, account coding, ensuring proper authorization of payment, creating checks/payments and disbursing payments.
• Examines all departments travel reimbursement requests.
• Prepares and distributes the 1099 form to appropriate vendors and completes subsequent reporting to the IRS.
• Processes and pays all purchases orders.
• Works with City employees and/or vendors in problem solving issues.
• Verifies that the City is following payment schedules established through contract.
• Ensures employees’ time entered complies with City policy, procedures, and payroll law.
• Collects time sheets, reviews for compliance, and oversees and ensures necessary corrections.
• Receives, reviews, corrects, and enters PAFs into payroll system.
• Assists with grant proposals, agreements, pertinent attachments, and tracking and timely filing of reimbursement requests, program/performance reports through the system to the funding agency.
• Assists with compliance monitoring throughout the grant cycle.
• Maintains grant files and documentation for internal and audit purposes.
• Tracks the timely submission of necessary reports (program/performance).
• Provides support functions for capital asset reporting and management.
• Prepares various schedules and tables for the City’s financial reports and budget documents.
• Prepare and/or verifies accurate and complete financial reports from accounting data.
• Works with auditors by providing reports, answering questions, and resolving problems.
• Assists with preparation of Single Audit Report
• Other duties as assigned.

Minimum Qualifications

MINIMUM REQUIREMENTS

• High school diploma or G.E.D.
• One year of college-level course work.
• Two years of finance experience in accounts payable.
• Three years of computer experience including Microsoft Office products especially with Excel program.
• Or any combination of education, experience, and training equivalent to the above Minimum Requirements.

• A.A. degree or higher in Accounting Business Administration or a related field. 

• Must possess, or obtain upon employment, a valid Arizona driver’s license.
• Regular attendance is an essential function of this job to ensure continuity.

Other Qualifications