Hybrid Staff Accountant presso K9s For Warriors

K9s For Warriors is the nation’s largest provider of service dogs to veterans suffering from the invisible wounds of war, such as Post-Traumatic Stress Disorder. Our unique, in-house program helps change the lives of American heroes by pairing them with a battle buddy, who was likely a rescue dog and then teaching him or her to utilize that dog to mitigate the symptoms of their wounds. In order to continue the great work we are doing, we are in need of a Staff Accountant to join our amazing team!

Role and Responsibilities

The Staff Accountant is responsible for processing and recording financial information, researching and analyzing accounts and supporting financial statement preparation. This position is responsible for maintaining accounting principles, practices and procedures to ensure accurate and timely accounting records. This position’s responsibilities include utilizing accounting software programs to process transactions, maintain financial records, preparing reports and reconciliations. The Staff Accountant must be familiar with General Accepted Accounting Principles (GAAP) and have an aptitude for numbers to ensure that the company’s daily accounting functions run accurately, efficiently, and effectively.

Accounting Duties:    

• Accurately prepare, track and post cash, credit card, donations, in-kind donations, and other revenue related transactions, in coordination with the Revenue team
• Daily review of online bank balances and transactions for any unusual or unanticipated activity
• Responsible for accurate and timely month and year end close procedures, including preparation and/or review of account reconciliations, bank account reconciliations, and journal entries
• Balance Sheet account reconciliations including cash, receivables, prepaids, fixed assets, other assets, and liabilities. Identify reconciling items, research issues, and adjust accordingly
• Process and record corporate credit card expense reports
• Prepare supporting schedules for internal and external financial statements by gathering and analyzing information from the general ledger system and from departments
• Accurately prepare and maintain accounting documents and records to support transactions
• Analyze information by developing spreadsheet reports and verifying information
• Answer accounting and financial questions by researching and interpreting data
• Secure and maintain A/P check stock for check runs
• Upload positive pay files to the bank, and address any positive pay exception notices
• Serve as backup for processing accounts payable including maintaining vendor profiles, entering bills, verifying correct coding and allocations, obtaining proper approvals, processing electronic and check payments, filing supporting documentation, and reconciling vendor accounts
• Serve as backup for processing the bi-weekly payroll, including coordinating with all departments regarding critical deadlines and approvals
• Assist with the external financial audit and 990 reporting process as applicable
• Ability to identify and recommend process improvements and efficiencies
• Drive best financial practices within the organization by maintaining standard operating procedures
• Assist in the filing of annual 1099s
• Assist with local, state and federal government reporting requirements, audits and tax filings
• Research, track and resolve accounting or documentation problems and discrepancies
• Conduct assigned tasks in accordance with established accounting standards, procedures and applicable laws
• Provide accounting and clerical support to the accounting department
• Mindset for continuous learning and training. Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations
• Performs other related duties as assigned
• Communicate with employees, vendors, and other stakeholders who have financial inquiries. Must be able to exchange accurate information

Qualifications and Education Requirements

• Bachelor’s degree in accounting or finance 
• Minimum of four years accounting experience 
• Non-Profit accounting experience (Preferred but not required)
• Intermediate level of proficiency in Excel
• Knowledge of bookkeeping and basic accounting procedures
• Competency in MS Office, databases and accounting software
• Adhere to company policies and procedures
• Ability to maintain financial confidentiality

Preferred Skills

• Excellent organizational skills
• Strong verbal and written communications skills
• Excellent time management skills and deadline oriented
• Accuracy and attention to detail
• Analytical and research skills
• Technical and functional skills in financial accounting
• Confidentiality and professional ethics

Work Environment

• The person in this position constantly operates a computer and other office productivity machinery, such as calculator, copy machine and computer printer. Must be able to remain in a stationary position 90% of the time.
• Must have the ability to bend, file and lift 25lbs boxes to with stored financial documentation. The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.

Core Competencies

• Attention to Detail
• Adaptability
• Focus on Quality
• Integrity
• Result-Oriented