Hybrid Procurement Specialist 3 (PCN 10-9225) presso State of Alaska, AK

About the Department

The Department of Natural Resources, Division of Forestry & Fire Protection, is recruiting for a Procurement Specialist 3 in Anchorage.

This position is open to Alaska Residents only. 

Please check our residency definition to determine if you qualify.

What You Will Be Doing:  

This position is part of the Division of Forestry & Fire Protection's Forestry Program and is responsible for all levels of routine and complex procurement activities, for goods and services, and for contract administration of all Forestry contracts and leases.  This position serves as the State Manager for the US Forest Service's Federal Excess Personal Property and Firefighter Programs.  The incumbent will be responsible for compliance with all program regulations, and the requisition, acquisition, receipt, assignment, tracking, and disposition of federal excess property for the State and rural program cooperators.  The incumbent will be a backup to the Fire Program's Procurement Specialist 3 position and assist with emergency procurement when needed.

Mission and Values/Culture:  

The Division of Forestry & Fire Protection fosters a mission-driven culture with the responsibility for the protection of Alaska's values, including life and property from wildland fire.  The Division works closely with federal, state, and local emergency response agencies as well as private industry vendors to provide wildland fire management and protection for the State of Alaska.  The Forestry program's administrative section positions are an integral part of administratively supporting Forestry & Fire Protection's workforce.  The high-functioning administrative team that you will join supports the "boots on the ground" that provide for the safety of people, property, and resources in Alaska and nationwide.  

Benefits of Joining Our Team:  

The benefits of joining the DOF administrative team include the opportunity to work with dedicated professionals who support each other while providing the necessary support to our critical wildland fire program.  Experience a dynamic, team-oriented atmosphere dedicated to providing the best customer and professional services for the Division!

The Working Environment You Can Expect:  

This position is located in downtown Anchorage, at 550 W. 7th Avenue, in the Atwood Building.  Life in Southcentral Alaska is an outdoor recreationist's dream, with hundreds of miles of skiing, running, and hiking trails, as well as plentiful fishing and hunting opportunities.  Also, there are parks, museums, excellent schools, great restaurants, and theatres.   We promote a healthy life and work balance and enjoy a positive work environment.   

We are looking for a candidate who possesses the following position-specific competencies.  

• Acquisition Strategy: Knowledge of the principles and methods for developing an integrated acquisition management plan that describes the business, technical, and support strategies, including the relationship between the acquisition phases, work efforts, and key program events (for example, decision points, contract awards, test activities).
• Analytical Thinking/Problem Solving: Uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
• Adaptability: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.   

Click here to learn more about working for the Division of Forestry & Fire Protection.

Position Duties

Competency-Based Minimum Qualifications Instructions
This job class uses competency-based minimum qualifications. Please ensure your application (through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class. 
 
Competency Description           
The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class.  They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency.  They typically list expectations instead of specific tasks and are only used as parameters and guidelines.   A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to meet the competency successfully, but rather to provide the manager/agency with a broad reference of options for how an applicant can meet the job expectation.
 
Minimum Qualifications

Any combination of education and/or experience that provides the applicant with competencies in

• Contracting/Procurement/Property Control: Knowledge of various types of contracts, techniques, or requirements for contracting or procurement, contract negotiation and administration; procedures for routine and non-routine purchases; practices and methods used for property control activities, including acquisition, storage, accounting, and controlled property excess.   Compliance: Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance. 
• Technical Competence: Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.  
• Writing: Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a brief, clear, and organized manner; produces written information, which may include technical material, that is appropriate for the intended audience.

Equivalent to those typically gained by: 
Special Note:
“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.
“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.
“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs. 
“Professional experience” means work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession’s principles, concepts, theories, and practices; and is performed with the power or right to decide or act according to one’s own judgment.

Some positions in the series may require an Alaska driver's license.

Minimum Qualifications

** Please read the information below carefully. **

At the time of the interview, please ensure that you provide the following materials.  Failure to do so may result in loss of consideration.  Required documents include: 

• A list of three professional references, one of which should be our most recent supervisor, including name, job title, employer, and current phone number(s).
• A copy of your last three performance evaluations, or two letters of reference if evaluations are unavailable.    
• Valid driver’s license.

SPECIAL NOTICES

Application Notice

You can ONLY apply for this position through the Workplace Alaska website or by submitting a paper application. Instructions on how to apply with Workplace Alaska can be found on the 'How to Apply" page. Your application must be received by 5:00 p.m. Alaska Standard Time on the closing date.  

Supplemental Questions

For your application to be evaluated, you must answer the Supplemental Questions.  The State of Alaska (SOA) utilizes four proficiency levels to measure and describe an applicant’s level of competence in applying certain behaviors, knowledge, skills, and abilities to accomplish a specific task. The four proficiency levels are Mastery, Fluency, Literacy, and Discovery. You must rate your proficiency level for each competency listed in the supplemental questions.

Education

If post-secondary education is required to meet the minimum qualifications, you must fill out the Education section of the application. If you have not yet obtained a degree, please indicate the units you have completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. 

Special Instructions for Foreign Education

Education completed at foreign colleges or universities may be used to meet the minimum qualifications listed above. If using this education to meet minimum qualification requirements, you must demonstrate that the credentials have been submitted to a private organization specializing in interpreting foreign educational credentials and that such education has been deemed at least equivalent to that gained in standard U.S. education programs. Alternatively, an accredited U.S. post-secondary institution must report that the other institution's transcript is given full value or that full value is recognized in relevant subject areas aligned with the post-secondary institution's curricula. It is your responsibility to provide this evidence when applying. 

Work Experience

If using work experience not already documented in your application, also provide the employer’s name, job title, employment dates, and whether full or part-time. Applications will be reviewed to determine whether the responses are supported and whether the minimum qualifications are met. If they are not, the applicant may not advance to the recruitment interview and selection phase. 

Note: Attaching a resume is not a substitute for completing the application in its entirety. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.  

Bargaining Unit

If you are a current state employee, please indicate the union to which you belong at the time of application. Do not complete this question if you are not a current state employee. 

Driver’s License Requirement

Applicants must possess a valid driver's license. Proof of licensure will be required prior to reporting to duty.  

EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aids or services, or alternative communication formats should call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

Please check your junk folder for any messages that may be sent to you regarding this recruitment.

Other Qualifications

Workplace Alaska Application Questions & Assistance

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to [email protected].

For assistance with your password, please visit the reset password page.

For specific information about this position, please get in touch with the hiring manager at the following:

Joely Bernas

Administrative Operations Manager

Phone: 907-269-8477

Email: [email protected]

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