Hybrid HR Recruiter Assistant presso WellLife Network

Description

WellLife Network is a leading health and human services organization dedicated to supporting individuals and families across New York City and Long Island. Recognized as a 2024 Top Workplace by USA Today and one of America’s Greatest Midsize Workplaces by Newsweek in 2025, WellLife Network empowers people to overcome life’s challenges and achieve greater independence, well-being, and inclusion. We offer a comprehensive suite of programs spanning mental health, developmental disabilities, substance abuse, housing, and employment support—all grounded in a commitment to compassionate, high-quality care. As a trusted community partner, WellLife Network fosters a nurturing environment where everyone has the opportunity to thrive and realize their fullest potential.

Position Summary: The HR Recruitment Assistant, as part of the Central Recruitment Team, is responsible for assisting with full lifecycle recruiting for exempt and non-exempt full-time, part-time, temporary, contractual and intern personnel. Will provide a professional Recruitment Support and Administration function to the whole organization, acting as a reliable source of information and advice about best recruitment practice, processing all recruitment-related administration within agreed timescales and providing excellent customer service. The HR Recruitment Assistant will proactively assist with the development and achievement of the HR and Organizational outcomes.

1. Process Initial finger printing and background checks for new hire candidates and internal transfers as applicable.
2. Manage internal and external job postings insuring all vacancies are accompanied by an approved requisition
3. Handles onboarding administration
4. Answer inquires, assist with documents, correspondence, spreadsheets and reports as needed
5. Enters new hires onto HRIS ensuring accuracy, completeness and confidentiality. Identify processing/data entry errors.
6. Issue identification badges.
7. Maintain Applicant Tracking System by removing job postings from Career Center site as positions are filled.
8. Assist Recruiters by conducting employment and education verifications and composing correspondence to include but not limited to offer letters and rejection letters.
9. Assist with the preparation of materials for job fairs as requested.
10. Answers telephone calls, screens calls, and assist with routine inquiries regarding recruitment matters.
11. Use initiative and judgment in matters requiring immediate attention and response.
12. Assist with HR records management by filing and retrieving files when necessary.
13. Maintains strict confidentiality of information used or viewed in the performance of job duties and responsibilities.
14. Coordination of company swag and set up of office space for new hires
15. Competency with Microsoft Office Suite, including Word, and Excel.
16. Strong writing, presentation and analytical skills.
17. Perform other duties as assigned.

Comprehensive Benefits

• Medical, dental, and vision insurance
• 401(k) plan with employer matching
• Flexible Spending Accounts (FSAs)
• Life insurance options

Work-Life Perks

• Summer Fridays and/or mental wellness personal days
• Free and discounted gym options
• Engagement and wellness programs

Career Growth & Development

• Tuition assistance
• Mentorship opportunities
• Leadership training and development programs

Financial Support

• Qualifying employer for Public Service Loan Forgiveness (PSLF)
• Resources to help you meet both career and financial goals

Join WellLife Network and be part of a workplace that invests in your success, well-being, and ability to make a real difference in the community.

Qualifications

Associate's level preferred or equivalent. Communication skills. Computer skills. HRIS experience- Paycom preferred. 1-2 years of administrative experience.