Hybrid Admin presso Panelmatic, Inc.

About Us:

Panelmatic, Inc. was founded in 1957 in Youngstown, OH to serve manufacturing industries with the design and build of custom electrical, instrument, and pneumatic control panels. Our business has sufficiently grown over the years to support expansion for our clients. We have produced control packages for many of America's top corporations in the chemical, environmental, food, pulp and paper, rubber, petroleum, pharmaceutical, glass, metals, and utilities industries. We also deliver equipment for use worldwide. Our rigorous methodology assures compliance with domestic and international standards. We can meet the needs of our diverse clientele from start to finish through sales, design, fabrication, testing, and delivery.

Since 1957, we have been known for our high-quality, custom-built control packages, our comprehensive service, and our technological and manufacturing expertise. This expertise assures you of our ability to handle the largest and most complex packages quickly and efficiently.

Job Summary:

The Administrative Assistant is responsible for ensuring the smooth daily operation of the office with a primary focus on accurate and timely invoicing. This position involves greeting guests, managing calls, assisting in event and plant tour coordination, tracking inventory, and providing administrative support to multiple departments. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a professional manner

Job Duties:

·        Prepare and process invoices accurately and in a timely manner

·        Greet guests, have them sign in, and notify the appropriate hiring manager or host

·        Answer incoming calls, direct or transfer as necessary, and provide general assistance to callers

·        Assist in planning and setting up for events and plant tours including scheduling and material preparation

·        Address customer questions, concerns, and inquiries in a timely and professional manner

·        Track inventory and order supplies as needed to ensure office readiness

·        Provide administrative support to other departments as assigned

·        Maintain accurate records, filing systems, and databases as needed

·        Assist with shipping and receiving coordination when required

Requirements

Minimum Qualifications:

·        Associate degree or higher required

·        Two-plus years of experience in an administrative role required

·        Proficiency in MS Office Suite required

·        Excellent communication skills both written and verbal required

·        Ability to pass physical, drug, driving, and background check required

·        Ability to physically push, pull, and lift 25 lbs or more required

·        Ability to sit, stand, and walk for four-plus hours at a time required

·        Alignment with company core values required

Benefits

Benefits:

·        Medical, dental, vision, HSA, term life, AD&D, STD, LTD

·        100% company-paid employee-only medical coverage

·        80% company-paid dependent-level medical coverage

·        401(k) retirement plan

·        Scholarships, educational reimbursement, paid volunteerism, and professional development

·        PTO and paid holidays

·        Career advancement opportunities

·        Family-friendly environment with average employee tenure above five years