Hybrid Administrative Assistant IV presso Texas Department of Transportation

TxDOT's Fort Worth District is looking to fill one Administration Assistant IV position located at the District Headquarters. This position performs administrative office support-related work for department staff, the general public, and one or more projects and specialized programs. Work requires contact with middle and high-level managers and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence. We have a diverse workforce of over 13,000 employees statewide.

If you want to build an exciting career, apply for this position!

This position is for ONE (1)  Administration Assistant IV.

Work Location: 2501 Southwest Loop 820, Fort Worth, Texas 76133

Salary Plan/Grade:
Administrative Assistant IV: A19 ($4,020.33 - $6,335.66)monthly

The Texas Department of Transportation reserves the sole right in determining the starting salary based on the applicant's work experience, education, skill level, and all other appropriate factors, and based on business needs.

%3Cp class=%22MsoNormal%22%3EAt TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including: %3Co:p%3E%3C/o:p%3E%3C/p%3E%0A%3Cul%3E%0A%3Cli class=%22MsoNormal%22%3ERetirement Plans%3Co:p%3E%3C/o:p%3E%3C/li%3E%0A%3Cli class=%22MsoNormal%22%3EAlternative and/or Flexible Work Schedules%3Co:p%3E%3C/o:p%3E%3C/li%3E%0A%3Cli class=%22MsoNormal%22%3EPaid Leave and Holidays%3Co:p%3E%3C/o:p%3E%3C/li%3E%0A%3Cli class=%22MsoNormal%22%3EHealth Premiums paid at 100% for Full-Time Employees%3Co:p%3E%3C/o:p%3E%3C/li%3E%0A%3Cli class=%22MsoNormal%22%3EOn-the-Job Training%3Co:p%3E%3C/o:p%3E%3C/li%3E%0A%3Cli class=%22MsoNormal%22%3ETuition Assistance Program%3Co:p%3E%3C/o:p%3E%3C/li%3E%0A%3Cli class=%22MsoNormal%22%3EHolistic Wellness Program with Leave Incentives%3Co:p%3E%3C/o:p%3E%3C/li%3E%0A%3Cli class=%22MsoNormal%22%3ECareer Development and Advancement Opportunities%3Co:p%3E%3C/o:p%3E%3C/li%3E%0A%3Cli class=%22MsoNormal%22%3EFamily-Friendly Policies and Programs %3Co:p%3E%3C/o:p%3E%3C/li%3E%0A%3C/ul%3E%0A%3Cp class=%22MsoNormal%22%3EIn 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.%3Co:p%3E%3C/o:p%3E%3C/p%3E%0A%3Cp style=%22font-family: Arial;%22%3EFor a complete list of our total compensation package please visit our website at:%26nbsp;%3Ca href=%22https://www.txdot.gov/content/dam/docs/division/hrd/hrd-total-compensation.pdf%22 target=%22_blank%22 rel=%22noopener%22%3ETotal Compensation Package%3C/a%3E%3Cbr%3ETo view%26nbsp;benefits%26nbsp;available to all State of Texas employees visit:%26nbsp;%3Ca href=%22https://www.ers.texas.gov/benefits-at-a-glance%22 target=%22_blank%22 rel=%22noopener%22%3EBenefits%26nbsp;at a Glance | ERS (texas.gov)%3C/a%3E%3C/p%3E
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Performs administrative office support-related work for department staff, the general public, and one or more projects and specialized programs. Work requires contact with high-level managers, executives, governmental officials and private entities. May serve as a lead worker. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Essential Duties:

• Represents the supervisor at meetings and is in contact with other governmental agencies and professional groups.
• Attends meetings with supervisor; takes notes, summarizes, and follows up on any actions that need to take place.
• Coordinates with other state agencies, private entities, and within the Department to meet program guidelines and
  deadlines.
• Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical
  errors, syntax, style, sentence structure, content, and clarity.
• Receives requests for information, conducts background research, compiles pertinent data, and disseminates information.
• Reviews information going to the supervisor and highlights important matters; researches and provides additional
  information as needed; briefs supervisor on background information needed for meetings.
• Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and
  travel arrangements.
• Uses database, spreadsheet or graphics software applications to prepare complex statistical reports and/or presentations
  and verifies for accuracy and completeness.
• Coordinates travel services to include making travel arrangements, securing transportation and lodging services, and
  submitting reimbursement on the traveler’s behalf.
• Performs other job responsibilities as assigned.

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Minimum Qualifications:

Education: High School Grad or Equivalent in general education. 

Experience: 4 years administrative or clerical support, customer service, business operations, communications, informational, or related experience. (Experience can be satisfied by full time or prorated part time equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications

Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

Competencies:

• Applicable governmental laws, rules and regulations specific to area of responsibility for safeguarding information and
  information technology related systems
• Researching, evaluating and interpreting complex information
• Public relations for maintaining effective working relationships with individuals and groups, both internal and external
• Coordinating and scheduling activities/resources
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording
  meeting notes, record keeping and records management
• Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents
  for clarity and consistency
• Office support procedures including proper business telephone etiquette, internal communication strategies, and using
  basic office equipment
• Communicating technical information effectively
• Maintains composure when handling problems, stressful situations, continuous change, or unexpected developments
• Shows initiative and action beyond what is required to improve products or services; is self-starting and completes
  assignments independently without constant supervision

Physical Requirements and Working Conditions:

•  Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools

Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

• Required to work weekends and holidays.
• Required to work hours other than 8 to 5.
• Required to wear personal protective equipment provided by employer and comply with all safety requirements.
• Panel interview will be performed.

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TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category. 

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

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The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

Please click this link to read the information for applicants: Additional Applicant Information

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