Hybrid Records Compliance Specialist presso The School District of Philadelphia

Title:                      Records Compliance Specialist Department:       

Reports To:           Manager, Record Systems and Data Security

Salary Range:        $52,280 - $70,373

The School District of Philadelphia is committed to becoming the fastest improving District in the country and transforming the educational opportunities it offers to our city’s more than 200,000 students. The District seeks leaders who have a passion for working with schools and communities who are committed to ensuring all students achieve. Serving a population as diverse as ours requires creativity, commitment and vision. Will you join us?

Job Summary

Ensures that compliance activities are implemented in accordance with all applicable guidelines, and state and federal laws and regulations. Updates procedures and policies to ensure fulfillment of current and new state and federal requirements. Evaluates, investigates and resolves compliance issues and concerns within the Office of Talent. Ensures that schools and department have been trained on using the appropriate leave code.

Essential Functions

·   Assists in the development and implementation of procedures to ensure compliance with laws, regulations and District policies.

·   Collects, organizes, and reviews documentation related to compliance requirements for employees, volunteers, and staff of external organizations providing services to the School District of Philadelphia; updates policies and procedures related to compliance.

·   Gathers preliminary information for investigations and routine monitoring for compliance or in response to reports of non-compliance or concerns.

·   Communicates information to appropriate parties on current requirements and changes; discuss best practices and compliance concerns.

·   Provides guidance and recommendations to ensure accurate management of records.

·   Generates reports for management review and analyzes data from reports.

·   Performs compliance projects as assigned.

%3Cdiv%3E%0A%3Ch1%3E%3Cspan style=%22font-size: 14px;%22%3EMinimum Requirements%3C/span%3E%3Co:p%3E%3C/o:p%3E%3C/h1%3E%0A%3Cp%3E%3Cspan style=%22font-size: 14px;%22%3E%3C!-- [if !supportLists]--%3E%26middot; %3C!--[endif]--%3EBachelor%26rsquo;s degree from an accredited college or university.%3C/span%3E%3Co:p%3E%3C/o:p%3E%3C/p%3E%0A%3Cp%3E%3Cspan style=%22font-size: 14px;%22%3E%3C!-- [if !supportLists]--%3E%26middot; %3C!--[endif]--%3ETwo years of full-time, paid, professional experience in human resources which has included identifying and assessing areas of compliance risk.%3C/span%3E%3Co:p%3E%3C/o:p%3E%3C/p%3E%0A%3Cp align=%22center%22%3E%3Cspan style=%22font-size: 14px;%22%3EOR%3C/span%3E%3Co:p%3E%3C/o:p%3E%3C/p%3E%0A%3Cp%3E%3Cspan style=%22font-size: 14px;%22%3E%3C!-- [if !supportLists]--%3E%26middot; %3C!--[endif]--%3EAny combination of training and experience determined to be acceptable by the Office of Talent.%3C/span%3E%3Co:p%3E%3C/o:p%3E%3C/p%3E%0A%3C/div%3E%0A%3Cp%3E%3C/p%3E%0A%3Ch1%3E%3Cspan style=%22font-size: 14px;%22%3EKnowledge, Skills and Abilities Demonstrated knowledge of:%3C/span%3E%3Co:p%3E%3C/o:p%3E%3C/h1%3E%0A%3Cp%3E%3Cspan style=%22font-size: 14px;%22%3E%3C!-- [if !supportLists]--%3E○%26nbsp;%26nbsp;%26nbsp;%26nbsp; %3C!--[endif]--%3Emodern methods, principles and practices of public personnel administration.%3C/span%3E%3Co:p%3E%3C/o:p%3E%3C/p%3E%0A%3Cp%3E%3Cspan style=%22font-size: 14px;%22%3E%3C!-- [if !supportLists]--%3E○%26nbsp;%26nbsp;%26nbsp;%26nbsp; %3C!--[endif]--%3Ethe methods and techniques used to monitor compliance.%3C/span%3E%3Co:p%3E%3C/o:p%3E%3C/p%3E%0A%3Cp%3E%3Cspan style=%22font-size: 14px;%22%3E%3C!-- [if !supportLists]--%3E○%26nbsp;%26nbsp;%26nbsp;%26nbsp; %3C!--[endif]--%3Emethods to test that internal controls are in place and working.%3C/span%3E%3Co:p%3E%3C/o:p%3E%3C/p%3E%0A%3Cp%3E%3Cspan style=%22font-size: 14px;%22%3E%3C!-- [if !supportLists]--%3E○%26nbsp;%26nbsp;%26nbsp;%26nbsp; %3C!--[endif]--%3Eleave policies.%3C/span%3E%3Co:p%3E%3C/o:p%3E%3C/p%3E%0A%3Ch1%3E%3Cspan style=%22font-size: 14px;%22%3EDemonstrated ability to:%3C/span%3E%3Co:p%3E%3C/o:p%3E%3C/h1%3E%0A%3Cp%3E%3Cspan style=%22font-size: 14px;%22%3E%3C!-- [if !supportLists]--%3E○%26nbsp;%26nbsp;%26nbsp;%26nbsp; %3C!--[endif]--%3Ecoordinate and implement compliance initiatives.%3C/span%3E%3Co:p%3E%3C/o:p%3E%3C/p%3E%0A%3Cp%3E%3Cspan style=%22font-size: 14px;%22%3E%3C!-- [if !supportLists]--%3E○%26nbsp;%26nbsp;%26nbsp;%26nbsp; %3C!--[endif]--%3Edesign and coordinate training activities.%3C/span%3E%3Co:p%3E%3C/o:p%3E%3C/p%3E%0A%3Cp%3E%3Cspan style=%22font-size: 14px;%22%3E%3C!-- [if !supportLists]--%3E○%26nbsp;%26nbsp;%26nbsp;%26nbsp; %3C!--[endif]--%3Ecollect data and prepare reports with practical recommendations.%3C/span%3E%3Co:p%3E%3C/o:p%3E%3C/p%3E%0A%3Cp%3E%3Cspan style=%22font-size: 14px;%22%3E%3C!-- [if !supportLists]--%3E○%26nbsp;%26nbsp;%26nbsp;%26nbsp; %3C!--[endif]--%3Euse a personal computer to create spreadsheets.%3C/span%3E%3Co:p%3E%3C/o:p%3E%3C/p%3E%0A%3Cp%3E%3Cspan style=%22font-size: 14px;%22%3E%3C!-- [if !supportLists]--%3E○%26nbsp;%26nbsp;%26nbsp;%26nbsp; %3C!--[endif]--%3Eunderstand and implement policies and procedures.%3C/span%3E%3Co:p%3E%3C/o:p%3E%3C/p%3E%0A%3Cp%3E%3Cspan style=%22font-size: 14px;%22%3E%3C!-- [if !supportLists]--%3E○%26nbsp;%26nbsp;%26nbsp;%26nbsp; %3C!--[endif]--%3Esupport and train others in compliance matters.%3C/span%3E%3Co:p%3E%3C/o:p%3E%3C/p%3E%0A%3Cp%3E%3Cspan style=%22font-size: 14px;%22%3E%3C!-- [if !supportLists]--%3E○%26nbsp;%26nbsp;%26nbsp;%26nbsp; %3C!--[endif]--%3Ecommunicate effectively, both orally and in writing.%3C/span%3E%3Co:p%3E%3C/o:p%3E%3C/p%3E%0A%3Cp%3E%3Cspan style=%22font-size: 14px;%22%3E%3C!-- [if !supportLists]--%3E○%26nbsp;%26nbsp;%26nbsp;%26nbsp; %3C!--[endif]--%3Eestablish and maintain effective working relationships.%3C/span%3E%3Co:p%3E%3C/o:p%3E%3C/p%3E%0A%3Ch1%3E%3Cspan style=%22font-size: 14px;%22%3EDisclaimer%3C/span%3E%3Co:p%3E%3C/o:p%3E%3C/h1%3E%0A%3Cp%3E%3Cspan style=%22font-size: 14px;%22%3EThe above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.%3C/span%3E%3Co:p%3E%3C/o:p%3E%3Co:p%3E%26nbsp;%3C/o:p%3E%3C/p%3E%0A%3Ch1%3E%3Cspan style=%22font-size: 14px;%22%3ENondiscrimination%3C/span%3E%3Co:p%3E%3C/o:p%3E%3C/h1%3E%0A%3Cp class=%22MsoBodyText%22 style=%22text-align: justify; text-indent: 0in; line-height: 102%; punctuation-wrap: simple; mso-line-break-override: restrictions; margin: .3pt 9.85pt .0001pt 11.0pt;%22%3E%3Cspan style=%22font-size: 14px;%22%3EThe School District of Philadelphia provides equal employment opportunities to all employees and applicants for employment without regard to race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin, disability, pregnancy, marital status, gender identity, or genetic information. Please refer to Board Policy 348 for further information regarding the District%27s commitment to Nondiscrimination in Employment Practices.%3C/span%3E%3Co:p%3E%3C/o:p%3E%3C/p%3E Candidarsi ora