Hybrid HRIS & Benefits Specialist presso Squaxin Island Gaming Enterprise

Description

The HRIS & Benefits Specialist supports the Human Resources department by administering benefit programs and maintaining the HR information system to ensure data integrity, regulatory compliance, and a positive team member experience. This position serves as a key liaison between team members and benefit vendors, and provides guidance and support on benefit eligibility, enrollment, and claims. In addition, the specialist is responsible for optimizing HRIS functionality, generating workforce reports, and collaborating with HR leadership to support initiatives that improve service delivery and operational efficiency.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Benefits Administration

• Maintain accurate records of team member benefits including medical, vision, dental, and 401(k), ensuring timely enrollments, terminations, and life event processing.
• Coordinate with insurance carriers and third-party vendors to resolve benefit-related issues and discrepancies.
• Submit monthly insurance billings, verify accuracy, and coordinate with Accounts Payable for timely processing.
• Compile and balance bi-weekly payroll deductions for team member benefit premiums; ensure deductions align with enrollment records.
• Administer benefit orientations and monthly team member benefit meetings to support benefit education and utilization.
• Provide support during open enrollment, including scheduling sessions, system updates, and compliance tracking.
• Manage Workers’ Compensation and FMLA cases, ensuring accurate documentation, follow-up, communication with providers, and payroll coordination.
• Assist with ACA tracking, reporting, and audit preparation.
• Plan and coordinate the annual Benefits Fair, including vendor participation and communication with team members.
• Collaborate with departments and external vendors to organize and deliver benefits training sessions.
• Provide educational support on Workers’ Compensation processes, including reporting protocols and return-to-work procedures.

HRIS System Support

• Oversee the administration, configuration, and maintenance of the HRIS platform, ensuring data integrity, system usability, and alignment with business needs.
• Troubleshoot system issues, manage user access and permissions, and coordinate with the HRIS vendor on escalated support items.
• Conduct HRIS audits to ensure compliance with organizational standards and data protection regulations.
• Generate standard and ad-hoc reports related to headcount, turnover, benefits participation, and other key HR metrics.
• Support implementation of new HR modules and enhancements, including system testing, training, and documentation.
• Collaborate with departments to deliver HRIS training tailored to operational needs.
• Remain current on new Paylocity features and modules to effectively assist, support, and train end users.

General HR Support

• Maintain and update team member records, including personal data, job changes, performance reviews, and separation documentation.
• Assist with the implementation of digital records and support the transition to paperless HR processes.
• Create and maintain internal forms, templates, and process documentation to support HR operations.
• Collaborate with HR leadership on process improvement initiatives and special projects related to employee engagement, recognition, and compliance.
• Participate in HR and organizational committees and assist with coordinating training and recognition events.
• Serve as a resource for team members and managers regarding benefit questions, HRIS navigation, and general policy guidance.

ESSENTIAL BEHAVIORAL EXPECTATIONS

• Maintain confidentiality.
• Accountable to team members and the organization, for example, attends all meetings and trainings.
• Display sensitivity to Native American Culture and actively seek to learn more about the Squaxin Island Tribe.
• Operate within the parameters of the Little Creek Casino Resort Human Resources’ policies, departmental policies, and all other applicable regulations.
• Practice, support, and maintain the mission, vision, and values of Little Creek Casino Resort (LCCR).
• Perform other work-related duties as assigned to support the success of LCCR.
• Learn and implement LLCR’s “7 Waterways” of best guest practices.
• Build upon and diligently practice personal emotional intelligence, including self-awareness, self-management, self-regulation, social awareness, and relationship management.
• Demonstrate emotional intelligence in your explicit behaviors in your interpersonal work relationships with all team members, managers and supervisors, and our guests.
• Uphold LCCR values of focusing on engagement, strengths, and emotional intelligence.

PERSONAL COMPETENCIES

We foster a team-oriented environment at LCCR and depend on the HRIS & Benefits Specialist to represent our enterprise in a courteous and professional manner with special attention to detail and thoroughness.

• Accountability: Holds self and others accountable for measurable high-quality, timely, and cost-effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for mistakes. Complies with established rules.
• Attention to Detail and Thoroughness: Diligently attends to details and pursues quality in accomplishing all aspects involved in accomplishing a task, no matter how minute. Precisely follows procedures to ensure each element of a task is accurately completed and accurate.
• Communication: Provides timely, concise, and accurate information to others both orally and in writing. Helps others effectively communicate and ensures communication occurs between department team members and organizational departments.
• Compliance: Knowledge of procedures and accounts payable principles and practices for assessing, evaluating, and monitoring programs or projects of compliance with Federal laws, regulations, and guidance.
• Interpersonal Skills: Treats others with courtesy, sensitivity, diplomacy, poise, and respect; gets along and interacts positively with coworkers and others. Considers and responds appropriately to the needs and feelings of different people in different situations, with advanced ability to demonstrate professionalism, maintain composure, and perform well under pressure.

S.I.G.E. TRIBAL - STATE COMPACT & ACCOUNTING & INTERNAL CONTROL DUTIES AND RESPONSIBILITIES:

Responsible for Internal Control and Compact compliance regarding Casino Operations and ensure compliance with regulations of the Tribal Gaming Commission.

SUPERVISORY RESPONSIBILITIES

N/A

LITTLE CREEK CASINO RESORT VISION AND MISSION EXPECTATIONS:

Little Creek Casino Resort Team Members display their best performance with professional and energetic behavior to promote us as the friendliest casino to our distinguished guests and the best place to work with quality jobs in the region to our team members.

Requirements

QUALIFICATIONS:

Knowledge, Skills and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Language Skills:

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Excellent verbal and written communication skills.

Mathematical Skills:

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Other

• Ability to type 60 words per minute
• Excellent interpersonal and technical support skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite or related software.

EDUCATION and/or EXPERIENCE:

• Bachelor's degree in human resources, business administration, or related field required.
• Minimum of 3 years’ experience administering employee benefits programs.
• Minimum of 3 years’ hands-on experience working with HRIS platforms such as Paylocity, ADP, or Paycom.
• Gaming industry experience preferred.
• Tribal Human Resource Professional certification preferred.

Certificates, Licenses, Registrations:

• Class III gaming license issued by the Squaxin Island Gaming Commission
• THRP or SHRM certification preferred.

Physical Demands:

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job.

While performing the duties of this job, the team member is frequently exposed to tobacco fumes.

• The team member is occasionally exposed to wet and/or humid conditions, moving mechanical parts, fumes or airborne particles, and outside weather conditions.
• The noise level in the work environment is usually moderate.
• The team member is regularly required to use hands to finger, handle, or feel; reach with hands and arms; talk or hear; and taste or smell.
• Prolonged periods of sitting at a desk and working on a computer.
• The team member must regularly lift and /or move up to 15 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job.

• While performing the duties of this job, the team member is regularly exposed to tobacco fumes, moving mechanical parts, long periods of working outside in all types of weather conditions, and exposed to mechanical equipment vibrations.
• The team member is frequently exposed to wet and/or humid conditions and high, precarious places.
• The team member is occasionally exposed to fumes or airborne particles, extreme cold, extreme heat, and risk of electrical shock.
• The noise level in the work environment is usually moderate to loud.