Hybrid Accounts Payable Specialist presso Baldwin Richardson Foods

WHO WE ARE

Baldwin Richardson Foods is focused on enriching the flavor of life. As a full-service liquid products supplier and strategic partner to the food and beverage industry, Baldwin Richardson Foods combines its formulation expertise and unique packaging options with robust processing capabilities to produce high-quality sauces, toppings, syrups, fillings, and shelf-stable beverages for the world's most iconic Quick Service Restaurants (QSRs), Consumer Packaged Goods (CPG) brands, and food service companies. Its state-of-the-art Innovation & Culinary Center transforms trends and culinary inspiration into legendary products through an award-winning commercialization process. The company also manufactures and markets Mrs. Richardson's dessert sauces and Nance's mustards/condiments in addition to producing finished goods for the private label sector. BRF maintains its headquarters and a manufacturing facility in Macedon, New York; with a Culinary Innovation Center in Westmont, Illinois; and offices and manufacturing facilities in Williamson, New York; Pennsauken, New Jersey; and Corona, California. This role is located at our Macedon, NY location.

WHAT WE NEED 

This position reports to the Accounts Payable Supervisor and is responsible for compiling and maintaining accounts payable records. The Accounts Payable Specialist will provide critical support to the Accounting team, review all invoices and documentation, and be expected to partner cross-functionally, with internal and external stakeholders, to review, research, analyze, audit, and process invoices and business expense accounts.

WHAT YOU WILL DO  

• Reviews Accounts Payable email inbox daily and saves PDF files of vendor invoices, check requests, and employee expense/mileage reports in the appropriate directories for processing.
• Opens and scans invoices received in the USPS mail and files in appropriate AP directory for processing.
• Verifies W9s are obtained for all vendors, and scanned into the vendor master record in SAP, and the SSN or TIN numbers are input into SAP by the contract administrator.
• Ensures that all vendor invoices and check requests have proper documentation and approval and properly code to correct department and expense accounts.
• Works within the vendor terms to maximize cash flow for the Company.
• Receives, matches, and enters vendors invoices into SAP. 
• Assists to resolve receiving and pricing issues with respective internal teams.
• Prepares and distributes blocked invoice reports to Procurement team for review and correction.
• Reviews and verifies reimbursement/mileage requests for proper G/L and department coding along with receipt verification before posting within SAP
• Prepares weekly payment run for review by the Accounting Manager. 
• Executes bank transactions for ACH payments. 
• Uploads positive pay file on bank website.
• Responsible for mailing vendor checks.
• Timely responds to vendors on invoice and payment inquiries and any other AP issues. 
• Maintains historical communications on invoice issues for continuous follow up as needed.
• Reviews and reconciles selected vendors’ statements monthly.
• Prepares the monthly balance sheet account reconciliation for the Trade Payable and Goods Received/Invoice Received liability account. Investigates and resolves old items on a timely basis.
• Serves as backup for entering all Corporate/Owner invoices into SAP. 

WHAT YOU NEED TO BE SUCCESSFUL

• Associate degree (or higher) in Finance or Accounting preferred.
• Three (3) years of Accounts Payable experience and/or an equivalent combination of education and experience.
• Basic Outlook skills (creating and using folders, working with meeting requests) required.
• Intermediate Excel skills (VLOOKUPs, pivot tables, creating formulas) required.
• Experience in Manufacturing industry including working with Receiving, Quality, and/or Procurement departments to resolve issues preferred.
• Must have critical thinking skills with the ability to gather information and data, analyze issues, and recommend corrective action/solutions.
• Familiarity with 3-way matching. 
• SAP or other ERP system experience preferred.
• Ability to communicate effectively via phone and email with internal customers and external vendors required.

At BRF, base pay is one part of our total compensation package and is determined within the range.  Your base pay will depend on your skills, qualifications, experience, and location.

You'll also receive a comprehensive benefits package including low premium and out of pocket cost medical, dental and vision coverage, 401k with company match, generous sick and vacation time, 9 paid holidays, birthday and floating holidays, volunteer time and more!

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