Hybrid Plans Coordinator Assistant presso The City of Coral Gables, FL

About the Department

Performs technical and advanced clerical work processing plans in the Building and Zoning Department.  

Position Duties

The following duties are normal for this position.  The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.  
 
Reviews applications and submittals for completeness and assigns process numbers. 
 
Verifies property ownership, contractor licenses, and insurance are updated in the department's databases. 
 
Tracks plans throughout the plan review process to ensure compliance and provides status to the public. 
 
May calculate square footages. 
 
Collects fees. 
 
Issues permits upon all approvals being obtained and may calculate bond amounts for construction projects. 
 
Assists in and/or schedules inspections. 
 
Creates monthly and yearly reports, mailings, and other notifications for the department. 
 
Processes cancellations and permit refunds. 
 
May be designated as the department IT liaison. 
 
Maintains various records in accordance with City policy. Files plans and maintains plan filing system. Performs monthly and annual maintenance of electronic and paper files. 
 
Conforms with and abides by all regulations, policies, work procedures and instructions. 
 
Performs other related duties as assigned.
 

Minimum Qualifications

High school diploma or equivalent. 
 
Three (3) years of field or office experience in technical construction related work is required. Clerical experience and blueprint experience preferred.
 
Valid Florida Driver's License.
 
A comparable amount of training or experience may be substituted for the minimum qualifications.

Other Qualifications

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