Hybrid Executive Assistant presso Newsweek

Newsweek has undergone a remarkable transformation over the past several years, re-establishing itself as a trusted source of news, analysis, and commentary in an increasingly complex media landscape. As a global media brand with a rich legacy, Newsweek continues to innovate and expand its reach, delivering impactful journalism and commercial products that inform and engage audiences worldwide.  

We are seeking a highly organized and proactive person to support members of the Executive Leadership Team in delivering on strategic initiatives and operating the business. This includes the Chief Product Officer, General Counsel and Chief People Officer. The role of the Executive Assistant is to ensure these leaders operate efficiently, optimize their productivity and align to the company culture. This role will be the primary support person in everything administrative for leaders in Product, Legal and Human Resources. This is a hybrid position based in NYC; in-office days are Tuesday, Wednesday, and Thursday. 

This person will play a critical role for several leaders ensuring their time is optimized and commitments are managed. The ideal candidate thrives in fast-paced environments, has a background working in consulting, finance, or legal industries, and possesses strong multitasking skills with an acute attention to detail. 

Key Responsibilities 

Executive Support and Administration 

• Strategically and proactively manage complex and ever-changing calendars, scheduling meetings with efficiency and foresight while ensuring the right stakeholders are included. 
• Serve as a trusted liaison between the assigned ELT members and internal/external stakeholders, including other executives, reporting line team members, external partners, etc.  
• Screen and prioritize meeting requests, resolve issues and escalate matters as necessary. 
• Ensure leadership is always prepared for upcoming priorities and engagements. 
• Handle sensitive information with the highest level of confidentiality and professionalism.  

Meeting and Event Preparation 

• Draft detailed weekly calendars, prepare agendas, and coordinate materials to ensure leaders are fully equipped. 
• Attend industry events as needed, providing logistical support and ensuring seamless execution. 
• Plan and manage logistics for some events including company meetings and social gatherings.  
• Occasionally support broader Newsweek events, particularly in the NYC headquarters. 

Travel and Logistics Management 

• Coordinate domestic and international travel arrangements, ensuring all logistics align. 
• Research and secure premium accommodations, dining reservations, and car services as needed. 

Office and Personal Administration 

• Handle select administrative tasks, including managing expenses, running occasional errands, and overseeing personal commitments that intersect with business responsibilities. 
• Maintain an organized system for tracking tasks, deliverables, and follow-ups, prioritizing conflicting needs and handling matters expeditiously and proactively. 
• Regular collaboration with Finance to ensure invoices are reviewed and approved on time. 

Qualifications and Experience 

• Experience: 10+ years supporting executives, ideally in fast-paced industries such as consulting, financial services and media or companies experiencing fast-paced growth. 
• Attention to Detail: Focus on accuracy, follow-through, and ensuring nothing falls through the cracks. The ideal candidate is methodical, thorough, and consistently stays ahead of tasks and timelines. 
• Strategic Thinking: Ability to anticipate needs, proactively resolve issues, and navigate competing priorities with efficiency.  
• High-Speed Execution: Operates with a sense of urgency and accuracy in a demanding, fast-paced environment. 
• Exceptional Communication: Strong written and verbal communication skills; ability to draft professional correspondence and reports. 
• Tech-Savviness: Proficiency in Googe Suite, Microsoft Office, scheduling and travel arrangement platforms, and social media tools. 
• Discretion and Judgment: Strong decision-making skills and ability to handle confidential matters with professionalism. 
• Flexibility and Adaptability: Comfortable with shifting priorities and available for occasional after-hours support as needed.  

Why Join Newsweek? 

This is an exciting opportunity to work alongside dynamic and ambitious leadership at a pivotal moment in the company’s expansion. As an Executive Assistant, you will play a key role in shaping the efficiency and effectiveness of the operations, ensuring the company continues its trajectory of growth and innovation. If you thrive in high-performance environments, excel at strategic problem-solving, and are eager to contribute to a fast-moving media organization, we invite you to be part of this exciting journey.  

Salary range: $100,000 - $120,000 commensurate with experience