May not perform all tasks on a daily basis; Must have the capability to perform all task when assigned by the Nutrition Director
As assigned by the Nutrition Director assists with the reconciliation of bank statements and submission of invoices to the Finance Department. Reconcile online banking statements with online deposits.
Collect cash receipts from the bank weekly and compare it to the transaction summary – Calculating and entering the amount each fund should be allocated. Including checking deposit slips and monthly reports for accuracy ( transactions summary, edit check, & item summary). In addition to entering cash receipts into the district financial program.
As assigned by the Nutrition Director, may be required to assist with accounts payables for the department
Compiles and calculates Federal Reimbursable monthly claim submission for the school nutrition program
Completes all Free and Reduced Application processes in accordance with federal, state, and local guidelines
Supports free and reduced meal processing and maintains all required documentation for Free and Reduced application processes
Completes Free and Reduced Verification process in accordance with USDA guidelines.
Assist with research and completion of all initial biannual and annual specifications and revisions.
Assist with bid preparations and requests for proposals for solicitation according to federal, state, and local procurement rules
Assists with data entry for Purchasing/Inventory modules for nutrition software, including creating and revising all food item information, all purchase order and inventory information, all vendor information, and all bid specifications.
Supports manager to ensure orders are accurate and complete for food, produce, chemicals, paper supplies and USDA Commodities as requested by the managers according to the Annual Ordering Schedule
Lends technical assistance to the managers as needed related to ordering and inventory management.
Provides training to managers related to ordering and purchasing
Assists in compiling and ordering small equipment for each school annually
Assists in updating the equipment inventory
Verify receipt of USDA commodities as delivers are made to school sites
Supervises the weekly audit of produce vendor invoices to verify pricing to the Fruit and Vegetable Market News price.
Contacts all vendors for credits and /or corrections as needed
Assists with preparation of bi-weekly payroll for Payroll Department with extra hours worked, payouts, or employee additions; including substitute payroll
Prepare invoices for all contracted meals (Frazier, ECLC, Decatur REC, & Decatur Housing Authority) and for labor hours worked for catering and other extra school activities other than SNP duties
Generates all purchase orders for all Food, Supply, Paper products and items not covered under the annual bid ( mostly office supplies and incidental purchases) for weekly POs. Provide invoice copies to Finance Department for payment
Collects food reward points for Nutrition promotions
Reporting/review responsibilities to include: Process local reports for Director review and submission to the Finance Department. Review monthly budget report for accuracy. Facilitate data gathering for year-end reporting and annual audit.
Attends training as requested by director; holds meetings and in-service sessions (at the director’s request)