Job Summary:Under general supervision, the incumbent provides clerical and office support of a routine nature associated with the functions of the office. Incumbents are required to operate a variety of computer applications, as responsibilities involve maintenance of both automated and manual filing systems and records. Responsible for producing various document formats for finished copy using automated systems. Other typical duties include providing information to the public or visitors regarding office procedures and services, either in person or over the phone. Answers phones and takes messages, processes forms and collects fees related to office activities and other clerical tasks. Independent judgment is exercised when routine matters or clearly defined policies are involved. Tasks performed are routine, requiring entry level skills. Supervision is not a responsibility of this position, however, incumbents may oversee the work of part-time or seasonal help. Related work as required.
Reports to:
Minimum Qualifications:- Currently hold the permanent title of Office Assistant (Automated) or reachable on the Westchester Civil Service List.
- Graduate of High School or GED
- Good knowledge of office terminology, procedures, equipment and business English
- Knowledge of proper grammatical usage, punctuation and spelling
- Familiarity with the capabilities of computer software applications to produce various document formats such as correspondence, reports, tables, charts and file storage
- Ability to plan, organize and efficiently perform clerical functions
- Ability to manipulate a standard alphanumeric keyboard at the rate of 35 words per minute
- Ability to effectively use computer applications such as spreadsheets, word processing, calendar, e-mail and database software to produce a variety of formats for correspondence, records, reports and maintenance of files
- Ability to operate a variety of office machines
- Ability to deal effectively with the public and get along with others.
- Good judgment and discretion, dependability, tact, courtesy, and initiative.
Primary Activities
Physical/Mental Demands
While performing the duties of this job, the employee:- is regularly required to stand, walk, and sit.
- Is regularly required to read, write, speak, understand and communicate in English sufficiently to perform the essential duties of the position.
- Ability to carry out oral and written instructions
- Is regularly required to use hands and fingers to handle or feel objects, tools or controls and to talk and hear.
- Occasionally required to lift and/or push up to 25 pounds.
- Must have specific vision abilities for close vision, distance vision, and depth perception.
Work Environment - The noise level in the work environment is typical for a school environment.
- The incumbent continuously interacts with the public and other staff and frequently meets multiple demands from several people.
- Work generally performed indoors.
Annual Salary Range: $50,000 - $72,000
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