Hybrid Administrative Assistant to Pant Management presso Gerresheimer

Gerresheimer is the global partner for pharmaceutics, biotech, healthcare, and cosmetics with a very broad product range for pharmaceutical and cosmetic packaging solutions and drug delivery systems. The company is an innovative solution provider from concept to delivery of the end product. Gerresheimer achieves its ambitious goals through a high level of innovative strength, industrial competence and concentration on quality and customer focus. In developing innovative and sustainable solutions, Gerresheimer relies on a comprehensive international network with numerous innovation and production centers in Europe, America and Asia. Gerresheimer produces close to its customers worldwide with around 11,000 employees and generated annual revenues in 2022 of EUR 1.8bn. With its products and solutions, Gerresheimer plays an essential role in people's health and well-being.

Gerresheimer Peachtree City L.P. was established in 1993 in Peachtree City, GA, as part of the Plastics & Devices Division manufacturing and assembling a variety of precision molded plastic parts for various applications in the medical industry. 

https://www.gerresheimer.com/

Position Summary

The Administrative Assistant will provide high-level administrative and organizational support to the plant management team. This role will handle a variety of office tasks, coordinate internal and external activities, and ensure smooth day-to-day operations. The ideal candidate will be proactive, detail-oriented, and skilled in managing multiple priorities with discretion and professionalism.

Key Responsibilities

Administrative & Office Support

• Perform general office tasks, including drafting correspondence, preparing reports, taking minutes, compiling statistics, creating presentations, and managing filing systems.

• Maintain and update records in an organized and accessible manner.

• Handle incoming and outgoing communications in a professional and timely manner.

Scheduling & Coordination

• Organize and coordinate appointments, meetings, and business travel for internal stakeholders.

• Manage calendars to ensure optimal use of time and resources.

• Support planning and forecasting activities as required.

Organizational Support

• Maintain the organizational structure in collaboration with internal teams.

• Provide logistical and administrative support for external visitors, including travel arrangements and hospitality.

• Participate in internal organizational projects, including process improvement and system enhancements.

Reporting & Decision Support

• Prepare reports, dashboards, and summaries to support activity prioritization and decision-making.

• Compile and analyze relevant data for management use.

Financial & Operational Support

• Assist with cash management and travel expense accounting.

• Support plant management in executing operational and administrative tasks as needed.

• Qualifications

  Education & Experience

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.

• Minimum of 3 years of administrative or office support experience, preferably in a manufacturing or corporate environment.

• Skills & Competencies

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.

• Strong organizational and time management skills.

• Excellent written and verbal communication abilities.

• High attention to detail with the ability to handle confidential information.

• Proactive problem-solving skills and ability to work independently or in a team setting.

Professional Competencies:

• Office organization and management

• Secretarial and administrative support

• Correspondence, including executive and international

• Digital skills (MS Office, ERP)

• Communication and language skills

• Cash management

Methodological Competencies:

• Strategic/contextual thinking

• Creativity

• Presentation skills

• Process management

Communication Competencies:

• Multi-sided communication in internal teams/groups

• Assertiveness

Problem-Solving:

• Routine, similar situations with standardized procedures and instructions.

Languages:

• English 

Professional Methodological Competencies:

• Digital applications

• Information gathering and processing

• Planning and organizing

• Adaptability

• KPIs defined individually based on personal goals.

• Work involves routine and standardized tasks with growing independence depending on complexity.

All your information will be kept confidential according to EEO guidelines.