Hybrid Legal Technician II presso City of Bremerton, WA

About the Department

The salary indicated above includes longevity (1% earned after five years and increases to a maximum of 4% after 20 years).

This Legal Technician II position is responsible to record the proceedings of the court and accurately create and prepare a written record of the Bremerton Municipal Court events.  This position also provides support of the criminal and civil infraction matters in the courtroom for the Judge and Commissioner.

Position Duties

(Note – this list is intended only to illustrate the various types of work that may be performed.  The omission of specific statements does not exclude them from the position.)

• Maintains accurate court records and files either in paper or electronically.
• Receives incoming calls, greets visitors, receipt payments, provides assistance and information on court procedures, schedules court dates and makes docket entries.
• Enters citations, which include traffic, non-traffic, criminal traffic, criminal non-traffic, criminal complaints, including mailing cover letters or hearing notices.
• Coordinates daily in-custody hearings with jail staff, prepares court calendar, prepares necessary paperwork for files and maintains the daily calendar.
• Processes failure to responds.  This could include letters, late fees, collection action and warrants.
• Independently or from handwritten drafts or verbal instructions, types or prepares letters, memos, warrants, and summons to appear.
• Receive and processes all legal filings.
• Primary criminal court clerk.  This includes filling out court forms, obtaining signatures, routing or emailing documents to other agencies as required, setting hearings, and manages and correctly records the courtroom proceedings and accurately completes data entry. Assists the Judge and attorneys in retrieving information and interpreting it.
• Monitors cases for completion of court ordered conditions. Receives, reviews, and documents incoming status reports from treatment agencies.  Forwards court monitored violation reports to Prosecutor, processes Prosecutor response when received, sends   letters relating to court monitored conditions, and issues summons as needed.  Provides case information and documents to treatment agencies upon request in order to facilitate completion of evaluation process.
• Conducts case reviews of all court monitored probation cases by reviewing the treatment compliance status, case history, and driver’s record of each defendant and reports any violations to the Prosecutor.
• Processes firearms orders and tracks compliance.  Accurately records number of weapons surrendered as reported by law enforcement.
• Reviews reports to ensure paperwork required by the court has been properly received and processed by receiving agency.
• Issues and clears warrants at the direction of the Judge.
• Issues and clears no contact orders at the direction of the Judge.
• Reports conviction information and deferred prosecution paperwork to Department of Licensing.
• Attends treatment provider meetings at the request of the Judge.
• Coordinates in custody treatment evaluations with West Sound Treatment.
• Assists staff in understanding courtroom procedures and makes decisions on processing documents.
• Prepares and sends information to Western State Hospital competency evaluations and restoration orders when the probation officer is not available.
• Assists in training other staff on assigned duties.
• Maintains the general skills of a Legal Technician

Other Duties 

• Regular attendance is an essential requirement
• Performs related work as assigned and/or required

KNOWLEDGE, SKILLS and ABILITIES (Entry Requirements)

Knowledge of:

• Court case management system.
• Criminal Justice System Court processing procedures.  
• Courtroom recording processes.        Court orders, forms and procedures.    
• Judicial case file maintenance and retrieval processes.  
• Principles of court case scheduling. 
• Business English, spelling, grammar, punctuation and general legal terminology.  
• Basic office machines.

Skill in:

• Organizing and prioritizing individual workload. 
• Dictation and transcription

Ability to:

• Learn and apply legal terminology, regulations, policies and procedures distinctly in specific circumstances.  
• Read, comprehend, speak and write the English language.  
• Operate computer equipment with sufficient speed and accuracy as to be able to produce the proper output on schedule.  
• To work with the public in a highly stressful environment and be able to make decisions in situations which may be more volatile than the average business office and maintain composure with hostile clients.
• Ability to communicate and to receive and understand written and oral communication and give written and oral instruction.

Minimum Qualifications

Any combination of education and experience equivalent to a high school diploma or GED and four (4) years of full-time work experience in a legal office setting, which includes two (2) year processing of legal court case documents and maintenance of related records.  One year of courtroom experience and/or experience in a judicial environment is desirable.  A professional paralegal certificate or higher degree can substitute for 2 years of full time work experience.

Other Qualifications

The City of Bremerton is committed to integrating diverse perspectives into our workplace culture and encourages our employees to bring their whole, authentic selves to work. We strive to create a diverse team that allows us to effectively connect to the community we serve.
 
Applicants can apply on-line at http://www.BremertonWA.gov/169/Current-Jobs, or application packets may be obtained from the Human Resources Department, Cobweb, or by calling (360) 473-5348.
 
Required Application Materials: 
City application and personal résumé are required. Incomplete application packets will not be considered. Required application materials must be returned to the Human Resources Office by 5:00 p.m. on the closing date. he City of Bremerton is NOT responsible for errors of any kind with faxed or e-mailed application packets. Original signature is required on paper application forms. It is the responsibility of the applicant to carefully list all pertinent experience and training.
 
Appraisal of Experience and Education/Training: 
At this initial review, application packets may be evaluated entirely on the basis of information you provided in the completed City application form. Applicants should include all relevant information on the City application. Applicant’s education, training, and experience will be assessed. The passing score is 70%. The top qualifying candidates will be invited to participate further in the examination process. Meeting or exceeding qualifications does not guarantee the applicant will be invited to participate in the oral examination process.

Appraisal of application packet regarding Experience and Education/Training - Passing Score 70% - Weight 40%

Oral Examination: A panel will evaluate the applicant’s training, experience, and ability to perform the job. Placement on the eligibility list is determined by weighted examination scores as follows:

Oral Examination - Passing Score 70% - Weight 60%
Applicants must achieve a score of 70% or better on each portion of the exam in order to be placed on the hiring list.

Employee Preference: 
Regular City employees applying for and passing an Open Examination will have seven point five (7.5) percent of their PASSING score added to establish their final score.
 
Veteran's Preference: 
Veterans, who have passed an examination, shall be entitled to preference pursuant to Chapter
41.04 RCW.
 
NOTE TO APPLICANTS WITH DISABILITIES: Applicants with disabilities who will need special accommodation for examination must advise Human Resources no later than one (1) week prior to the scheduled examination so that appropriate arrangements can be made. (360) 473-5348.

LEGAL and REGULATORY EMPLOYMENT CONDITIONS: 
Fair Labor Standards Act: The classification is non- exempt under the laws of Fair Labor Standards Act minimum wage and overtime provisions.
 
Representation: The classification is included in the bargaining unit pursuant to the Recognition Article of the current labor agreement between the City of Bremerton and the Teamsters Local 589.
 
Civil Service: The classification is excluded from the City's Civil Service System.
 
Appointment and Removal Authority: The position is filled by appointment by the Department Head. Removal is by action of the Department Head in conformance with Human Resources Policies.
 
This classification specification does not constitute an employment agreement between the City and employee. It is subject to change by the City, with the approval of Human Resources, as the needs of the City and requirements change.
 
Equal Employment Opportunity Statement It is the policy of the City of Bremerton to offer equal employment opportunity to all individuals. The City of Bremerton will administer all actions with respect to employment practices in compliance with federal, state and local laws, and will not discriminate in any employment practice on the basis of age (40+), sex, race, creed, color, national origin, sexual orientation/gender identity, marital status, military status, or the presence of any physical, mental or sensory disability.
 
ADA Statement
The City of Bremerton does not discriminate on the basis of disability in programs and activities, which it operates pursuant to the requirements of the Americans with Disabilities Act of 1990, and ADA Amendments Act. This policy extends to both employment and admission to participation in the programs, services and activities of the City of Bremerton. Reasonable accommodation for employees or applicants for employment will be provided.
 
The City of Bremerton is proud to be an Equal Employment Opportunity Employer committed to a diverse workforce.