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Hybrid POLICE RECORDS CLERK at City of Monterey Park, CA

City of Monterey Park, CA · Monterey Park, Stati Uniti d'America · Hybrid

$47,091.00  -  $57,262.00

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About the Department



This is a part-time position is a non-benefited, hourly at-will position that is scheduled to work rotating shifts, including nights, weekends, and holidays. 

APPLICATION FILING PERIOD
This recruitment is set to close on Thursday, August 28, 2025.
In the event a sufficient number of qualified applications are received before the closing date, the recruitment may close prior to the closing date. Applicants are urged to submit their applications as soon as possible, as this recruitment may close at any time without notice.


The ideal candidate will possess the following characteristics or skill sets: 
  • Someone who is customer service-oriented 
  • Possesses a strong work ethic
  • Possess strong organization and communication skills
  • Can maintain confidentiality
  • Ability to multitask
  • Experience with de-escalation tactics 
  • Someone who is punctual and can work a flex schedule
  • Establish and maintain effective working relationships
  • Has work experience with a Law Enforcement Records Management System 
  • Someone who can speak Mandarin 

 
THE POSITION
Under general supervision, the Police Clerk position supports the Police department and the community by providing first-line customer service via phone, email, or in person; as well as performing moderately difficult clerical work in the Police Department.  This position may be assigned to the Records, Administration, or Line Operations Bureau.    Police Clerks are subject to being held over or called back to work additional hours, depending on the staffing needs of the department. Police Clerks in the Records Bureau report to the Records Supervisor, and the Police Clerk in the Administration Bureau reports to the Administrative Lieutenant or Captain.  Positions in this class generally do not exercise formal supervision; however, they may provide functional supervision to volunteers, student workers, or trustees.  A Police Clerk types, files, processes, indexes, maintains, retrieves and distributes records and reports of documented police incidents within the City; processes subpoenas, warrants and various types of citations; compiles crime statistics and information; operates state and national law enforcement computer systems, inputs, checks and updates data in the Records Management System; provides information and assistance to citizens at the public counter; explains and interprets law enforcement regulations, policies and procedures; obtains information at the public counter and writes routine reports of police incidents; processes and transmits complaints for court appearances; accepts payment of fees and prepares checks for bail monies; types search warrants; processes invoices for payment, arranges and schedules meetings and appointments, may process payroll records for the Department; orders supplies, maintains office files; acts as receptionist for the Bureau, screens callers for staff; acts as Matron and searches female prisoners when required; may act in the records bureau supervisor's absence,  and performs other duties as assigned. 

Position Duties

To view the class specification and learn more about this position visit our careers page at https://www.governmentjobs.com/careers/montereypark 

Minimum Qualifications

QUALIFICATIONS

EDUCATION AND EXPERIENCE
Any combination of training and/or experience that provides the required knowledge, skills, and abilities is qualifying.  

  • Graduation from high school, supplemented by coursework in business, records management or accounting is required
  • Associate of Arts Degree is desirable. 
  • One year of office clerical work is required.
  • 2-3 years of experience with a public sector agency is desirable. 
  • Type at a minimum net speed of 45 words per minute. A typing certificate from an accredited business school, adult school, or employment agency is required at time of application. Internet typing tests will not be accepted.


KNOWLEDGE, SKILLS, ABILITIES & PERSONAL CHARACTERISTICS:
 
Knowledge of: Modern office methods, practices and procedures, including business correspondence, typing, transaction, filing and telephone answering techniques; correct grammar, punctuation and spelling, modern office equipment such as computers, word processing, dictation transcription, typewriters, etc.
 
Skills/Abilities: Type at a net speed of 45 words per minute; transcribe from audio dictation with speed and accuracy; code, file and retrieve information with speed and accuracy; make simple arithmetic computations; understand and follow oral and written instructions; learn, interpret and apply law enforcement policies; work cooperatively, tactfully, and courteously with peers, sworn officers, superiors, and the public and learn the geography of the City.  Bilingual skills in a variety of languages, which include, but are not limited to Spanish, Chinese, Japanese and/or Vietnamese, are desirable.

Personal Characteristics: Willingness to work rotating shifts; willingness to work in a paramilitary organization and ability to satisfactorily pass a thorough background investigation
 

Other Qualifications


OBTAINING A TYPING CERTIFICATE
Some of the City's positions require applicants to provide a typing certificate to demonstrate the minimum typing requirement. Certification may be in the form of a certificate, letter, or test results form that must clearly state the following:
1. Name of the issuing agency. Acceptable agencies are a government agency, an employment agency, a business college, an adult school, or a public school system. Internet typing tests will not be accepted.
2. Date of the typing test. The typing test must be dated within one year of the final filing date of the flyer.
3. Five-minute timed test with net speed.
4. Applicant's name.

Certificates that do not include all the above information may disqualify the applicant from the selection process.

The following agencies are examples of acceptable issuing agencies and administer typing tests to the public:

Glendora Employment Agency
203 S. Glendora Ave., Suite C, Glendora
(626) 335-4081 – Appointment Required
$20 Fee (Cash Only) $22.50 (Card)
Photo I.D. Required
Monday- Friday 9:30 A.M. – 4:00 P.M.		Olympic Staffing Services
588 S Grand Ave, 
Covina, CA 91724
(626) 447-3558
$20 Fee, Walk-In
Monday- Friday
8:30 A.M. – 4:30 P.M
Foothill Workforce Development Board
1207 East Green Street
Pasadena, CA 91106
(626) 796-JOBS
8:00 A.M. – 5:00 P.M.
Free by Appointment		Long Beach City College
4901 E Carson St
Long Beach, CA 90808
(562) 938-4111
M-R 10:00 A.M. – 4:00 P.M.
Free Walk-In

SUPPLEMENTAL INFORMATION

Applicants with legal disabilities who require special testing arrangements must contact the Human Resources Department at least five (5) days prior to the examination date.
New hire candidates must show proof of full Covid vaccinations prior to being hired. Limited exemptions may apply.


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