Hybrid Secretary III presso San Bernardino City Unified School District Personnel Commission, CA

About the Department

JOB SUMMARY:

To perform highly responsible and complex secretarial and clerical work such as financial record keeping and reporting functions in support of an administrator at the level of director of a district department or higher, or middle or high school principal; and to provide work instructions to other office services staff.

SUPERVISION:

Receives direction from an administrator at the level of director of a district department or higher, or middle or high school principal. Exercises no supervision.

Provides work instructions to secretarial and clerical personnel assigned to their work site/department.

Position Duties

ESSENTIAL JOB FUNCTIONS:
Duties may include, but are not limited to, the following:

• Maintains calendar, schedules appointments, conferences, and meetings; makes room reservations when necessary.
• Determines the needs of callers, including administrators, teachers, parents, students, and members of the public.
• Provides information, refers caller to other sources; arranges appointments for supervisor.
• Prepares minutes for supervisor’s approval.
• Composes correspondence; screens and routes incoming correspondence.
• Maintains office files and records; checks records and other data for accuracy, completeness and compliance with established standards.
• Collects a variety of data from office records for use by supervisor.
• Prepares reports and schedules which involve researching materials from various sources and developing format for presentation.
• Prepares and follows up on Board Agenda Items.
• Prepares notes, correspondence and reports.
• Monitors budgets and financial data.
• Maintains current budget information.
• Posts financial information to records and reconciles accounts.
• Compiles data for use in budget projections.
• Monitors and orders office supplies as necessary.
• Arranges travel schedule and reservations. 
• Plans, coordinates, and reviews the work of secretarial and clerical personnel.
• Maintains attendance and leave records for certificated, classified, substitutes, other personnel.
• May prepare and maintain financial records of student activity funds, receipts, and prepares deposit slips for money collected.
• Provides technical staff assistance as requested.
• Performs job related duties as assigned.

Minimum Qualifications

EXPERIENCE, EDUCATION AND TRAINING: (These are the minimum experience and education/training standards which will be used to admit or reject applicants for examination.)

Three (3) years of experience at the level of Secretary or higher with the San Bernardino City Unified School District.

-OR-

Four (4) years of paid experiences as a secretary to an administrator of a public or private organization.

 -AND-

High school graduation or the equivalent

LICENSE/CERTIFICATES/REGISTRATIONS (At time of appointment and during employment)

None

Other Qualifications

CLICK HERE TO VIEW THE COMPLETE JOB DESCRIPTION 

Only online applications are accepted via https://www.governmentjobs.com/careers/sanbernardinousd

Computer access is available in the Personnel Commission Office.

APPLICATIONS: Following closing of recruitment, no additional application material or information will be accepted.

RECRUITMENT TYPE:  OPEN & PROMOTIONAL (Anyone may apply for this position).

ADDITIONAL SALARY INFORMATION: This is a non-exempt position, Regular Classified Salary Range 39.  Most positions in this class work 8hours/11-12months. The probationary period for employees in this classification is six (6) months (or 130 working days of paid service).

BENEFITS: Health, Vision, Dental and PERS (retirement). Benefits are available to full-time and part-time employees. 

For complete details visit Employee Benefits

THE EXAMINATION:

• Written Examination. WEIGHT: 100%

• Performance Examination. WEIGHT: Pass/Fail

• Bilingual Certification. WEIGHT: Pass/Fail. This certification is required for bilingual positions in the class.

• Only qualified candidates will be invited to participate in the examination process.

• Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit.

• Candidates will be notified in accordance with the Personnel Commission Rules.

• This eligibility list will be active for a period of (1) year.

REASONABLE ACCOMMODATIONS: The Personnel Commission will make every effort possible to ensure that all applicants compete on an equal level.  At any time in the employment process, applicants with disabilities may request reasonable accommodations if required. To give district staff adequate time to evaluate each case, and to arrange for accommodations, applicants must submit their request to the Affirmative Action Office at (909) 381-1122 as soon as possible. Failure to do so may result in the inability to provide the necessary reasonable accommodations in a timely manner.

Fingerprinting, drug and tuberculosis testing is required of all successful candidates new to the district.

District employees and external applicants must submit the required proof of education and/or training with each application by uploading copies of a high school diploma, GED certification (or equivalent), transcripts (official or unofficial), college degree(s), and/or training certificates.  If the required proof of education is not attached to the application you may be disqualified.  All relevant experience must be clearly indicated in the "Work Experience" section of the application.  Resumes will not be considered.

Closing Date: September 9, 2025 at 11:59 P.M. PST