Hybrid Business Office Associate HR/AR presso Caprock Academy

Description

Caprock Academy is seeking a Business Office Associate - Human Resources and Accounts Receivable. Caprock Academy is a public, tuition-free school chartered by the Colorado Charter School Institute and utilizes the timeless principles of classically oriented education. As a person integral to Caprock Academy’s team, the Business Office Associate will maintain the integrity of, advocate for, and facilitate the implementation of Caprock Academy’s Vision, Mission, and Core Values of character, accountability and academics. 

Caprock Academy follows the Core Knowledge© curriculum in grades K–8. This curriculum encompasses language arts, mathematics, science, history, geography, fine arts, and physical education. The curriculum is characterized by content-rich instruction, cumulative knowledge, content-specific lessons, and coherent sequencing. The foundation of our academics are rooted in classical education philosophy and pedagogy, following the grammar, logic and rhetoric trivium. The school’s mission is to help all students achieve their highest academic and character potential using proven, accelerated academic programs while providing a safe environment. This mission is achieved through our vision of strengthening the community through the involvement of parents, educators, and community leaders working together to provide an environment that fosters academic excellence and develops strong character in our students. We shape global citizens who set life goals and practice lives of service and virtue.

The Business Office Associate shall report to the Head of School. As a person integral to Caprock Academy’s administrative team, the Business Office Assistant will maintain the integrity of, advocate for, and facilitate the implementation of Caprock Academy’s Vision, Mission, and Core Values at all times.

FLSA CLASSIFICATION: Salary Non-Exempt

EMPLOYMENT STATUS: Regular, full-time

WORK HOURS: 40 hours per week

PAY RANGE: Starting salary of $33,000.00

REPORTS TO: Head of School

Essential Duties:

 Staff/Human Resources Related Duties

1.  Primary timekeeping manager.

2.       Maintain and update employee files as needed/directed.

3.       Scan Human Resource documents.

4.      Process filing for Finance office.

1. Collaborates with the HR Manager and Head of School to define the organization’s long-term goals; identifies ways to support this mission through talent management.
2. Assists with managing all aspects of annual open enrollment for health benefits.
3. Assists with managing all aspects of liability insurance renewal.
4. Assists with administering employee health, welfare and retirement plans, which include: a pension plan through the Public Employees Retirement Association (PERA), a 401K Retirement Plan, medical/dental insurance, workers’ compensation, leaves of absence, FAMLI and FMLA.
5. Assists as liaison between employees and insurance provider(s) to resolve benefit related problems and ensure the effective utilization of plans and positive employee relations.
6. Researches, develops, and implements competitive compensation, benefits, performance appraisal, and employee incentive programs.
7. Assists with all aspects of payroll, including maintaining proper record-keeping.
8. Responds to employee relations issues such as employee complaints and harassment allegations, and conducts investigations accordingly.
9. Works collaboratively with School’s labor counsel on personnel matters, including all disciplinary and termination matters in accordance with School policy.
10. Manages, tracks, and maintains the confidentiality of all School disciplinary matters.
11. Maintains all employee personnel files and medical files – ensuring the security and confidentiality of same.
12. Assists with providing constructive and timely performance evaluations.
13. Provides resolution of human resource, compensation, and benefits questions, concerns, and issues.
14. Maintains knowledge of laws, regulations, and best practices in employment law and human resources.
15. Ensures compliance with employment laws, benefits, insurance, safety, and other laws, regulations, and requirements.
16. Provides input into the School’s budget planning related to HR staffing and needs.
17. Maintains appropriate record-keeping to ensure compliance with federal and state laws and regulations.
18. Assists with managing and handling the hiring process, including writing job descriptions, placing advertisements, coordinating interviews and participating in the selection process.
19. Assists with maintaining an up-to-date Employee Handbook.
20. Assists in School and staff training and development efforts.
21. Coordinates the handling of unemployment compensation matters.
22. Assists with collective bargaining negotiations and record-keeping of same.
23. Ensures compliance with I-9 Employment Eligibility Verification; periodically audits Form I-9.
24. Participates in professional development and networking conferences and events.
25. Conducts exit interviews to determine reason(s) for separation.
26. Manages federally issued grants.
27. Performs other duties as assigned.

Back Office Responsibilities

1.   Maintain a list of copy codes and reset at month end; issue copy codes and record/monitor monthly usage.

2.       Maintain main workroom and high school workroom including stocking of supplies and organization.

3.       Monitor, order, and distribute office supplies including laminate, and toner for all printers.

4.      Maintain all office equipment including printers, copiers and postage machine.  Be the first point of contact with All Copy to include placing work orders and ordering supplies.

5.       Verification of all cash deposits (validation, loss control).

6.       Monitor Ordering email and serve all printing and in-house order requests daily.

7.       Support HR Manager and Finance Manager.

8.      Maintain employee files in FACTS, Readysub, Vector and any other databases necessary for

employment.

Financial/Bookkeeping Duties

•       Processing of any urgent/unexpected financial items which need immediate response.
•       Bill entry into Quick books.
•       Paying all bills to vendors for services/purchases.
•      Processing of reimbursements for employees/parents.
•       Enter Journal entries for payroll.
•      Track all grants and other payments from the state.
•       Audit preparation.
•      Preparation of payroll checks and distribution to staff (shared).
•      Preparation of all deposits.
•     Invoicing for NSF checks from parents.
•     Responsible for weekly review of bank balances/activity.
•     Monthly journal entries for various account record keeping.
•     Monthly reconciliation of General Fund and Payroll with bank statement(s).
•     Preparation of 1099's.
•     Verification of all account activity for monthly finance meetings.
•     Quarterly notification to teachers of current classroom funds; maintain fund balances.
•     Collect, verify, and record all deposits.
•     Year-end closeouts and reporting - assist Chief Facilities and Business Officer
•     Attend Financial Committee Meetings, at the request of Chief Facilities and Business Officer

Ordering/Receiving

•       Assists with ordering of urgent curriculum items (usually books).
•       Assists with regular orders of materials, classroom supplies, books, etc.
•       Researching items needed by the office or staff.
•      Making calls to various vendors regarding products & services.
•       Assists with review of funds vs. budget limits.

Staff/HR Related Duties

•       Assist in payroll processing.
•       Keeping a record of classroom inventories.
•       Assist with updates of all changes in the payroll system (shared).
•       Assist as needed with ACA reporting and compliance.

Requirements

Minimum Qualifications:

• Associate degree or higher from an accredited institution in accounting or related field preferred.
• QuickBooks experience preferred. Prior experience in accounting, accounts receivable, or bookkeeping preferred.
• Strong preference for candidates with prior experience in a charter or independent school environments, or governmental accounting.
• Outstanding organizational skills and high attention to detail; outstanding written and oral communication skills.
• Articulate, professional demeanor with strong self-confidence and initiative.
• Ability to manage the ambiguity and multiple priorities inherent in an educational environment.
• Proactive problem solver who demonstrates initiative.
• Strong work ethic coupled with an enthusiastic and passionate approach.
• Communicates with optimism, confidence, openness, and humility.

Required Documentation

• Application
• Current Resume
• Letters of Recommendation (including email addresses and phone numbers)
• Post-Secondary Transcripts (if applicable)

Benefits:

• Enrollment in Colorado’s Public Employees Retirement Association (PERA) including employer contributions
• Health, dental, vision, employer paid life insurance
• Earned PTO (complies with Colorado’s Healthy Families and Workplaces Act)

EEO Statement

Caprock Academy is an EEO employer. Applicants are considered for positions for which they have applied without regard to gender (regardless of gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age, marital status, disability, sexual orientation, genetic information, pregnancy, or other characteristics protected by law.