Hybrid Administrative Assistant presso Rick Engineering Company

If you are looking for a place to grow your career and make a difference - RICK is the place for you! As an Administrative Assistant in San Diego, CA you will have an opportunity to work with a multi-disciplinary team on meaningful, landmark projects in the region. As a RICK team member, you will help clients and communities turn their dreams into reality. You will learn from and work alongside industry-leading experts and together shape the future of tomorrow. At RICK you will find an abundance of opportunities for mentorship, growth, and (of course) fun!

Learn more by visiting www.rickengineering.com.

Qualifications:

• Strong written and communication skills with ability to produce high-quality, professional documents.
• Advanced proficiency in Outlook, Microsoft Excel, Word, and PowerPoint.
• Impeccable organizational and multitasking abilities, with proven track record of managing multiple priorities seamlessly.
• Positive, energetic, and service-minded with a natural ability to anticipate needs and deliver solutions.
• Exceptional interpersonal skills, able to build relationships with clients, stakeholders, and internal teams alike.
• Detail-oriented, proactive, and able to work independently while embracing a team­ oriented approach.
• Strong organizational skills 
• Committed to excellence, ready to grow as the company grows, and excited by the opportunity to make a meaningful impact.

Key Responsibilities:

• Provide high-level support by managing calendars, meetings, and travel arrangements with a high degree of organization and accuracy.
• Draft, refine, and prepare professional documents, presentations, marketing material, and reports.
• Build and nurture strong relationships with external stakeholders, including clients and competitors, while fostering strong internal collaboration.
• Anticipate the team’s needs and proactively manage communications, ensuring everything runs smoothly.
• Handle sensitive and confidential information with absolute discretion.
• Assist in managing and tracking projects to ensure deadlines are met, stepping in to support execution as needed.
• Maintains or oversees maintenance of recurring internal reports, such as logbooks, correspondence controls, etc. Tracks projects, schedules and advise team. 
• Tracks aged accounts receivables by updating comments using accounting software and keeps supervisor and engineers informed and performs follow-up with collections. 
• Knowledge of Accounting processes and software for production of invoices through communication with the Accounting department and Engineering team.
• Act as a gatekeeper, ensuring the team’s time is optimized and priorities are managed effectively.
• Maintain an upbeat, service-oriented mindset and create a positive atmosphere in all interactions, whether in person or virtual.

What We Offer

• Generous Benefits Package
• Annual bonus potential
• Medical, Dental, Vision, Profit Sharing, 401K, and Life and Disability Insurance and Personal Leave and Profit Sharing
• Company Events
• Holiday Parties and Team Building Activities

Rick Engineering Company is an Equal Opportunity Employer

Rick's employees are protected by laws designed to protect employees from discrimination on the basis of race, religion, color, sex, pregnancy, gender identity, sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or any other non-merit-based factor. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs. Rick's employees are also protected against retaliation if they engage in a protected activity, whistleblowing, or the exercise of any appeal or grievance right provided by law.