Hybrid Office Secretary presso Highlands School District

Secretary - 12 Month
 
Job Summary
To ensure the smooth and efficient operation of the office and to continuously improve efficiency and accuracy in the performance of job responsibilities.

Essential Functions

• Performs general office duties, including but not limited to telephone, email, intercom message systems, mailing duties, receptionist duties, preparation/editing of correspondence, scheduling, general filing, copying, maintaining records and monthly reports
• Maintains confidentiality with all district information, including district and school population information
• Ensures equipment in work area is kept stocked and maintained in working order
• Addresses minor malfunctions, maintains appropriate inventory and recommends service when needed for issues which cannot be handled in house
• Processes all incoming and outgoing mail, including packages and distributes appropriately
• Coordinates the summer mailing to students and employees related to class assignments and beginning of year activities
• Assists with office support activities to include:  copying materials, correspondence, answering questions and handling requests for information, preparing reports and taking messages
• Maintains and updates various files, including building level personnel files in accordance with records management and security procedures for both classified and unclassified materials
• Retrieves documents and materials as necessary
• Transfers and discards files in accordance with established procedures
• Inputs, maintains and updates information, databases and spreadsheets and compiles information for reports
• Maintains and coordinates payroll and employee attendance records for the school
• Supports office operations, greets and assists visitors, provides assistance as necessary and provides back up support when needed
• Assists with coordinating daily announcements, fire dirlls and upcoming events on the calendar
• Checks in all substitutes, makes arrangements for daily needs, prepares coverage for teachers and substitutes and processes weekly teacher lesson plans
• Maintains inventory and distribution of supplies in accordance with district procedures
• Coordinates activities, as well as other school events and social functions
• Performs in accordance with school policy, administrative regulations, state and federal laws
• Performs other duties as assigned

Qualifications
To perform this job successfully, an individual must be able to satisfactorily perform each essential function.  The requirements listed are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Work Experience

• High School diploma or equivalent.
• Prior successful clerical experience preferred.

Highlands is an EOE