Hybrid Assistant, The Wall Group presso The Wall Group

The Role and What You’ll Do: 

We are looking for an Assistant to join our team in New York. The ideal candidate must have the ability to work in a fast-paced work environment. The right person will be able to make key decisions while using sound judgment. Excellent communication and technical skills are a must. Previous assistant experience required, agency experience a plus.  

• General administrative support  

• Daily communication with artists  

• Oversee artists bookings  

• Create estimates / deal memos  

• Update options in artist calendars  

• Travel coordination  

• Accounting management (billing and wrapping jobs)  

• Managing artist and assistant schedule during show season  

• Client facing – field incoming calls and requests appropriately  

• Maintain executive's calendar  

• Interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, efficient, as well as a high level of professionalism and confidentiality  

• Organize, maintain, and update electronic databases and paper file 

• Also calls for flexibility with work hours  

You Have These:  

• Excellent communication skills (written and verbal)  

• Strong attention to detail  

• Be comfortable dealing with a diverse variety of people on the telephone, e-mail and in person, in a friendly, efficient and professional manner 

• Outstanding organizational skills and the ability to prioritize tasks and manage multiple projects simultaneously  

• Ability to handle confidential information with discretion  

• Should be experienced meeting the needs of a high-level Executive  

• Ability to stay one step ahead in this fast-moving environment  

• Ability to prioritize and meet tight deadlines while demonstrating poise, resourcefulness and the highest level of professionalism 

• A demonstrated interest in fashion, beauty, media, and/or entertainment preferred.  

• At least 1-2 years professional experience required, direct industry experience a plus 

How We Work:  

WME Group is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support.  

Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.