Hybrid Office Manager – San Diego (Onsite) presso XPENG
XPENG · San Diego, Stati Uniti d'America · Hybrid
- Senior
- Ufficio in San Diego
- Manage daily office operations, including facilities, supplies, vendor management, mail and shipping, and overall workplace upkeep
- Serve as the front desk representative, handling guest reception, greeting visitors, and managing incoming/outgoing deliveries
- Coordinate office lunches, dinners, and internal meetings as needed
- Coordinate business travel arrangements and assist in preparing employee expense reports
- Negotiate and maintain vendor contracts for services including office, meals, and logistics
- Support employee onboarding and off-boarding logistics, working closely with HR and IT
- Organize and support company-wide events, celebrations, and offsite team-building activities
- Monitor and manage office budget, track expenses, and handle local purchases
- Manage and track company assets, ensuring proper documentation and upkeep of office equipment and inventory
- Provide basic IT support (e.g., setting up workstations, coordinating with local IT for add-hoc needs)
- Help implement and maintain local health and safety protocols, acting as the main contact for emergency response
- Adapt to evolving business needs and take on additional responsibilities as required beyond the scope outlined above
Minimum Skill Requirements:
- Bachelor’s degree required; Master’s degree preferred
- Minimum 5 years of experience in office management, administration, or a similar operations role
- Strong attention to detail, organizational skills, and ability to manage multiple priorities
- Excellent interpersonal and communication skills
- Professional, self-directed, and resourceful, with the ability to operate independently as well as in a team
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Comfortable working in fast-paced, ambiguous environments and handling open-ended tasks
- Experience supporting HR and/or IT functions is a strong plus
- Familiarity with Lark or similar collaboration tools is a plus
- Fluency in Mandarin is a plus, especially in a global or cross-cultural team setting
- A fun, supportive and engaging environment
- Infrastructures and computational resources to support your work.
- Opportunity to work on cutting edge technologies with the top talents in the field.
- Opportunity to make significant impact on the transportation revolution by the means of advancing autonomous driving
- Competitive compensation package
- Snacks, lunches, dinners, and fun activities