Hybrid Purchasing Assistant Winter 25-26 presso Yellowstone Club

Yellowstone Club is paradise in Montana.  A private residential community in Big Sky, Montana, Yellowstone Club offers its Members the world’s only private ski and golf community.  With fabulous skiing and snowboarding and the most gorgeous spring and summer weather to enjoy the 18-hole golf course, rivers, hiking, biking, and more, our Members love being a part of this exceptional community.  Our employees make the Yellowstone Club experience come alive.  If you would love being a part of the Montana charm and providing the highest level of guest service, ensuring no detail is too small to overlook, and being a part of creating experiences, then Yellowstone Club is looking for you.

Yellowstone Club’s Procurement department is currently seeking candidates for a Purchasing Assistant for the upcoming Winter season! Our Winter employment months are November – April. 

Purpose:  The purpose of a Purchasing Assistant is to receive, assist in purchasing and stock produce, dry goods & frozen goods for the culinary department.

Major Responsibilities:

• Ensure that each Member and guest receives outstanding guest service in a guest friendly environment which includes greeting and acknowledging every Member and guest, maintaining outstanding service standards, solid product knowledge and all other components of guest service.
• Empowered to guarantee total guest satisfaction, display hospitality and professionalism to our guests at all times, take pride in representing Yellowstone Club professionally with our Members and guests and assure that all transactions with guests are handled in a legal and ethical manner.
• Understand and apply all property safety and security procedures to maintain a secure and safe environment for employees, Members, and guests at all times.  In the event of an accident or emergency, seek medical attention if necessary and contact the General Manager or Human Resources immediately. 
• Maintain a favorable working relationship with all company employees to foster and promote a positive working environment.

Essential Job Functions:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Assist in purchasing of food products for culinary and event’s needs.
• Keep an active process for measuring supply inventory and determining purchasing needs based on time in season. 
• Stay up-to-date with industry trends and establish long-term purchasing arrangements with vendors. 
• Compare produce deliveries with issued purchase orders and contact vendors when there are discrepancies. 
• In charge of proper food storage/rotation.
• Assist in selection of vendors, placement of orders, and arrangement of service contracts. 
• Place food orders over the phone, through internet, in person, etc.  

Other Duties and Responsibilities:

• Maintain records and follow-up files of purchases, shipments, and related matters. 
• Inspect productions received for quality and quantity to ensure adherence to specifications. 
• Work and communicate constantly with co-workers, management, other departments, and vendors.
• Perform all duties and responsibilities in a timely and efficient manner in accordance with established Club policies,  procedures, and standards of service to achieve the overall objectives of this position.
• Meet departmental productivity, organization, punctuality/attendance and consistency standards.

• Maintain a positive and respectful attitude.
• Treat Members, guests, vendors, customers and co-workers with professionalism and respect at all times.  
• Maintain privacy of our Members at all time.
• Maintain a clean and neat appearance at all times.  
• Communicate regularly and effectively with all employees, supervisors, managers and directors.
• Perform work in a safe and high quality manner.
• Project a favorable image of Yellowstone Club to Members and guests at all times.

• Must be able to work flexible work hours/schedule including evenings, weekends and holidays.  Long hours may be required due to business demands.

• Report maintenance needs, accidents, injuries, and unsafe work conditions to manager.
• Nothing in this job description restricts management’s right to assign or reassign duties, work hours and/or responsibilities for this job at any time.

Disclaimer:  

This job description is only a summary of the typical functions of this position and should not serve as an exhaustive or comprehensive list of all the possible duties, tasks and responsibilities being performed by people assigned to this classification.   All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.   

Experience/Education Required

High school diploma, GED or vocational training or job-related course work required; Minimum of one year in food industry experience; excellent communication skills; proven history of effective supply management. 

Experience/Education Preferred

Previous experience in a food purchasing role. 

Certificates & Licenses

Valid State Driver’s License

Computer Skills

Basic Microsoft Office

Language Ability

Able to speak clearly and effectively with Members, guests, co-workers, vendors and other Yellowstone Club departments.  Able to write clearly and legibly.  

Math Ability

Able to perform basic math calculations.

Reasoning Ability

Ability to solve basic problems and/or know when it is necessary to get a manager to assist in problem solving.

Work Environment 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.   Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work for this position is usually performed in a climate-controlled environment.  However, the employee may be required to work outside in extreme heat, cold, rain, wind, snow or inclement weather as the demands of the position so dictate. 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The employee is frequently required to bend, stoop, kneel, crouch, reach with hands and arms or operate a computer. The employee is frequently required to lift up to 40 pounds. The employee is constantly required to stand, walk, talk and hear. While performing the duties of this job the employee is constantly required to use hands and fingers to handle, organize or lift items. While performing the duties of this job the employee is constantly required to use their vision to perform an activity such as but not limited to determining the accuracy, neatness, attention to detail, and thoroughness of the work assigned. 

Receipt and Acknowledgment

I acknowledge and understand that: 

• The job description provides a general summary of the position in which I am employed.  The contents of this job description are job requirements and, at this time, I know of no limitations which would prevent me from performing these functions with or without accommodation. I further understand that it is my responsibility to inform my supervisor if at any time I am unable to perform these functions. 
• Job duties, tasks, work hours and work requirements may be changed at any time due to business demands, by the Club. 
• Acceptable job performance includes completion of the job responsibilities as well as compliance with the policies, procedures, rules and regulations of Yellowstone Club.
• I have read and understand this job description as outlined herein.  I have been allowed to ask questions in order to clarify any points listed on this job description.

The position offered is a seasonal position located in Big Sky, Montana. 

Yellowstone Club offers great benefits including:

• Free transportation to and from Bozeman 
• Complimentary shift meals 
• Two employee ski days at the Yellowstone Club each month 
• Discounted Ski Pass to either Big Sky Resort or Bridger Bowl 
• Health Benefits for all Seasonal Employees
• 401k eligibility and bi-weekly match
• Access to onsite fitness center 24/7
• Discounted Employee Housing in Big Sky or Bozeman 
• Discounts to over 1000 retailers through ADP LifeMart
• End of season employee appreciation day and retail sale 

For more information about the Club, visit www.yellowstoneclub.com.

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