Hybrid Administrative Specialist, Public Works presso City of Pittsburgh, PA
City of Pittsburgh, PA · Pittsburgh, Stati Uniti d'America · Hybrid
- Junior
- Ufficio in Pittsburgh
About the Department
Performs a wide variety of moderately complex administrative tasks.
Department: Public Works
Salary: $44,158 per year.
Position: Announcement
Union: None, this is a non-union position.
Civil Service Classification: Non-Competitive
Position Duties
General Application Requirements: You must submit or show proof of all of the following at the time of filing your application (unless otherwise indicated below), or your application will be disqualified. Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal.
- Applicants must submit a complete application, including education, work experience, a resume, and completed supplemental questions.
Applicants must become residents of the City of Pittsburgh prior to employment and remain residents throughout employment.
Click here to view a map of City of Pittsburgh neighborhoods.
NOTE: The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions. The background investigation includes, but is not limited to, criminal background, driver's license, and City of Pittsburgh real estate tax payments. Candidates may be disqualified from consideration based on the results of their background investigation, as it relates to the job for which the applicant is being considered.
Qualifying Requirements:
Your work experience and education/training will be evaluated to determine if you meet the qualifying eligibility requirements listed below for this position. You will receive notice of your eligibility status.
WORK EXPERIENCE: The application must clearly show one (1) year of full-time experience in performing administrative and research duties related to the position duties. (Less than full-time experience will be calculated on a pro-rated basis.)
- EDUCATION/TRAINING: The application must clearly show an Associate’s Degree or higher from a fully accredited institution. (See NOTE under General Application Requirements regarding education/training verification.)
- EQUIVALENCY: Education/training and/or work experience may be substituted on a year-for-year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement for this position, based on the sum of work experience and education/training listed above. The Total Qualifying Requirement is three (3) years. (See NOTE under General Application Requirements regarding education/training verification.)
Minimum Qualifications
If you meet the qualifying requirements listed above, you will recieve a notice of admission (when applicable) for the following examination(s). You must pass the written and/or performance examination(s) in order to have your name placed on the official Civil Service eligibility list for this position. Candidates who receive job offers must pass a medical examination (when applicable) prior to the start date.
- Written: None required for this position.
- Performance: None required for this position.
- Medical: None required for this position.
Other Qualifications
Maintains, researches, and recommends improvements to Cartegraph. Works with other City departments to standardize, enhance, and simplify use.
Researches and investigates issues using a variety of computer systems, including but not limited to Cartegraph, Skyhawk, Quetica, Victor Stanley, etc.
Greets visitors and callers, routing them as appropriate; sorts, receives, sends, and distributes USPS and interoffice mail
Requests new employee IDs, technology, hardware, software, tablets, mobile devices, etc.
Coordinates and participates in the coordination of departmental and City-wide initiatives.
Drafts and prepares routine office files and also confidential information, including memos, letters, reports, lists, spreadsheets, travel letters, pending lawsuits, disciplinary actions, grievances, bargaining strategies and proposals, departmental plans and preparations, etc., proofreading to ensure documents are readable and free from errors and typos.
Operates office technology and equipment – PC and peripherals, tablets, copier, scanner, plotter, and camera.
Gathers and analyzes information; compiles data to prepare a wide variety of reports, presentations, correspondence, and surveys; performs data entry, retrieval, and reporting.
Establishes and maintains files and prepares accurate reports, both manually and/or electronically, using a variety of programs such as Microsoft Products (Outlook, OneDrive, Teams, Word, Excel, PowerPoint, etc.) Cartegraph, Google Forms, etc., to assist in the development of forms and office procedures.
Schedules and maintains a calendar of trainings; follows up on all certifications, training registrations, reimbursements, etc.
May train, cross-train, and/or organize training for City employees on assigned duties.
Orders office supplies and equipment.
Performs activities and functions of related personnel and other related tasks/duties as assigned or required.
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