Hybrid Administrative Assistant (Office for Permanent Diaconate) presso DIOCESE OF CHARLOTTE

Description

 POSITION SUMMARY:

The Catholic Diocese of Charlotte is seeking a part-time Administrative Assistant to work within the Office of the Permanent Diaconate.

This position plays a crucial role in coordinating and supporting the Permanent Deacons in the Diocese. Working closely with the Director of the Permanent Diaconate and the Director of Deacon Formation, the Administrative Assistant will provide general administrative support to ensure efficient operation of the office. This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks with discretion and professionalism.

KEY RESPONSIBILITIES:

• Manage office communications, including phone calls, emails, and correspondence
• Schedule and coordinate meetings, appointments, and travel arrangements
• Prepare reports, presentations, and data as needed
• Maintain filing systems, databases, sacramental documents, and archival office records
• Order office supplies and manage inventory
• Support members of the Office of the Permanent Diaconate with administrative tasks and special projects
• Greet visitors and ensure a professional and welcoming office environment

OTHER RESPONSIBILITIES:

• Performs other duties as assigned.

Requirements

POSITION REQUIREMENTS:

Education

• High school diploma or equivalent

Experience

• Knowledge of the Catholic Church and its teachings is preferred
• 2+ years of administrative or office support experience is preferred

Skills

• Ability to work collaboratively and effectively with clergy, staff, and parishioners
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Discretion and confidentiality with sensitive information

Physical

The physical requirements described here are representative of those that must be met by an employee to successfully perform the responsibilities of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the position’s Responsibilities.

• The position requires the ability to sit or stand for prolonged periods; frequent keyboard use/repetitive hand motion; occasional reaching/pushing/pulling/working overhead; occasionally lifting/carrying up to 30 lbs.

WORKING ENVIRONMENT:

• This is an on-site position based in Charlotte, NC, with the opportunity to work remotely from time to time with supervisor’s approval.

ABOUT THE DIOCESE OF CHARLOTTE:

The Roman Catholic Diocese of Charlotte encompasses 2,600 personnel across 92 parishes and missions and 20 Catholic schools in 46 counties of western North Carolina, with a growing Catholic population of more than 500,000. The Diocese of Charlotte is committed to fostering a welcoming and mission-driven environment where creativity, collaboration, and spiritual growth thrive. By joining the Diocese of Charlotte, you can use your gifts, talents, and skills to make a lasting impact in our Diocese