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Hybrid Physician Admin Assistant - Neurology (Full Time, Day shift) presso Nicklaus Children's Hospital

Nicklaus Children's Hospital · Miami, Stati Uniti d'America · Hybrid

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Summary

Performs and provides administrative support services such as scheduling appointments, tests, admissions and procedures as needed. Preparing correspondence and manuscripts, scheduling meetings, maintaining records & files, and conducting special projects as assigned by Physician and Leader.

 

Job Specific Duties

  • Answers and screens calls for Physician(s) and Leader regarding patients, medical results, pharmacy prescriptions, and refills in a professional manner. Takes messages as needed. 
  • Assists Physician(s) and Leader in filling out credentialing applications, medical license requirements, and current memberships. 
  • Maintains a log of Physicians’ Continuing Medical Education credits, all associated expenses, and teaching hours. 
  • Checks documentation being submitted for Physician's attention to ascertain all relevant data, files, signatures, etc. are included. 
  • Coordinates and schedules surgeries, procedures, and diagnostic testing for patients. Obtains authorizations and follow-up on pending requests in order to meet patient needs. 
  • Gathers data for general information purposes or special reports, contacting other employees, departments, agencies, and individuals for additional documents and/or reports as necessary.
  • Prepares medical reports and/or documents for Leader's or Physician's approval. 
  • Makes appointments and maintains calendar, recording such items as medical conferences, rounds, schedules, consultation requests, etc. 
  • Acts as liaison between employees, agencies, and other physician practices. 
  • Orders medical and office supplies. Responsible for equipment and repairs. 
  • Processes all travel applications and makes travel arrangements including hotel reservations. 
  • Transcribes letters, memoranda, medical examinations, clinical referrals, case summaries, initial workups, consent forms, laboratory reports and/or research summaries. 
  • Prepares PowerPoint presentations for meetings and forums. Prepares and maintains medical records and documents such as abstracts and medical case histories. 

 

 

 

Minimum Job Requirements

  • 2 years of customer service experience in an office setting or similar environment

Knowledge, Skills, and Abilities

  • High school education or equivalent preferred.
  • 2 years of administrative experience and/or physician office experience preferred.
  • Bilingual: English/Spanish highly preferred.
  • Knowledge of grammar, punctuation, spelling, and business related writing skills.
  • Knowledge of medical terminology.
  • Knowledge of office equipment and system programs including Microsoft Word, Excel, PowerPoint and Internet.
  • Able to organize and compose general business communication for review and signature.
  • Ability to represent department/function in a professional, courteous, and efficient manner
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