Title: Corporate Risk Coordinator

Department: Compliance, Risk, & Privacy

Position Number: 50073850

Hours of Work: Temporary Full-Time Position (Approximately 13 Months); Day shifts

Salary: Class 04 - $38.46-$46.15

Union: Non-Union

Location: Kingston General Hospital Site

PRIMARY FUNCTION

Corporate Risk Coordinator role would provide the following support:

• Contracts Management: Support the current Contracts Coordinator in completing administrative functions related to contracts management (responding to emails, filing, formatting, and processing of contracts in Adobe Sign, maintain listing of all contracts, flag upcoming renewals, etc.).
• Policy Management: Support the drafting, approval and ongoing management of corporate policies, working closely with the Corporate Risk Management Specialist to address policy gaps to maintain an updated collection of policies.
• Insurance Administration: Support the Corporate Risk Management Specialist in executing processes to obtain and track all certificates of insurance; ensure all agreements with third parties have a current insurance certificate on file; file all certificates received by HIROC and share with third parties; support information gathering for insurance policy renewals.

RESPONSIBILITIES & DUTIES INCLUDE:

Contracts Management

Support the Contracts Coordinator in completing administrative functions related to contracts management (responding to emails, filing, formatting, and processing of contracts in Adobe Sign, maintain listing of all contracts, flag upcoming renewals, etc.).

Coordinate contract authoring by the Contracts Coordinator, approval and renewal for KHSC purchased service agreements, data sharing agreements, partnership agreements and license agreements.  This includes:

• Assisting leaders in developing new contracts by selecting appropriate templates, and ensuring inclusion of standard language regarding risk (e.g. privacy, indemnity etc.)
• Assist leaders in identifying required approvals and facilitating the approval process.
• Timely engagement of stakeholders in the process of renewing existing contracts

Manage Contract Database including (active and archive) executed copies of all agreements and supporting documentation in compliance with KHSC confidentiality and privacy requirements, and corporate records retention standards.

Maintain KHSC standardized templates/contract terms in compliance with organizational policies and standards.  Facilitate amendments to existing contracts when required and ensure that contract renewals incorporate all required changes consistent with templates and standard language. In the course of dealing with the contracts, the Corporate Risk Coordinator may identify opportunities for change (i.e., conflicts, duplication). Any suggestions should be reviewed/approved by their manager. Communicate changes to processes, standards, and templates to affected staff and leaders.

Policy Management

Support the drafting, approval and ongoing management of corporate policies, working closely with the Corporate Risk Management Specialist to address policy gaps to maintain an updated collection of policies.

Coordinate and administer policy authoring by MRPs, as well as approval and renewal. 

This includes:

• Assisting leaders in developing new policies by selecting appropriate templates, and ensuring inclusion of standard language based on a checklist.
• Assist leaders in identifying required approvals and facilitating the approval process.
• Timely engagement of stakeholders to facilitate the process of updating existing policies or drafting new policies.

Manage Policy Database including (active and archive) copies of all policy versions and supporting documentation in compliance with KHSC corporate records retention standards.

Maintain KHSC standardized policy templates in compliance with organizational policies and standards.  Facilitate amendments to existing policies when required and ensure that policies comply with templates and standard language. In the course of dealing with the policies, the Corporate Risk Coordinator may identify opportunities for change (i.e., conflicts, duplication). Any suggestions should be reviewed/approved by their manager. Communicate changes to processes, standards, and templates to affected staff and leaders.

Insurance Administration

Support the Corporate Risk Management Specialist in executing processes to obtain and track all certificates of insurance; ensure all agreements with third parties have a current insurance certificate on file; file all certificates received by HIROC and share with third parties; support information gathering for insurance policy renewals.

This includes:

• Communicating with HIROC, contract MRPs and vendors to obtain necessary documentation.
• Maintaining insurance certificate database (active and archive) copies in compliance with KHSC corporate records retention standards.

NOTE - The above duties are representative but are not to be construed as all-inclusive.

BASIC QUALIFICATIONS:

• Community College diploma (3 year program) in Business, Commerce, Law, Health Care Administration, or equivalent.
• 1 to < 3 years, some practical or position related experience required.
• Proven ability to attend work regularly.
• Satisfactory criminal reference check and vulnerable sector search required.

PHYSICAL REQUIREMENTS:

The applicant must be able to meet the physical demands of this position.

KHSC is located on the ancestral lands and waters of the Anishinaabeg and Haudenosaunee and serves a wider geographical area that encompasses many Indigenous communities including Tyendinaga, Katarokwi, as well as communities within the Weeneebayko Area Health Authority. As we partner in care, discovery, and learning to achieve better health outcomes for our communities, KHSC is committed to actively advocating for and acting upon the Truth and Reconciliation Committee’s Calls to Action on Health.
 

KHSC is committed to recruitment practices that support and contribute to building a respectful, diverse and inclusive workplace. We welcome all applications from women, racialized persons, persons with disabilities, Indigenous Peoples, persons in the 2SLGBTQIA+ community, and members of other equity deserving groups.
 

We thank all applicants, but only those selected for an interview will be contacted. Kingston Health Sciences Centre is committed to inclusive and accessible employment practices. If you require an accommodation to fully participate in the hiring process, please notify the Recruitment Team.