Hybrid High School PACE Childcare Coord. 8.0 hrs/day (1.0 FTE) Full Time, Perm presso North Clackamas Schools

PACE Childcare Coordinator 8.0 hrs/day (1.0 FTE), Full Time, Permanent


The North Clackamas School District strives to create an inclusive environment that welcomes and values the diversity of our staff and students. We foster equity and inclusion to create a workplace environment where everyone is treated with respect and dignity. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. We would encourage you to apply, even if you don't believe you meet every one of our qualifications described.  If you are unsure whether you meet the qualifications of this position, or how this would be determined, please feel free to contact Human Resources to discuss your application. Preference will be given to those applicants with work or lived experience with culturally, linguistically, and racially diverse communities. 


POSITION SUMMARY:

This position provides support to the building principal for the operation of the PACE Child Care Center. Incumbent serves as administrative assistant responsible for supporting the building principal and providing administrative leadership to the PACE Instructional Assistant. Incumbent may exercise leadership authority over record keeping, billing, staff scheduling and infant enrollment under the supervision of the administrator.


COMPENSATION:

Initial wage placement according to NCSD/OSEA Collective Bargaining Agreement.

Retirement Plan Contributions

• Possession of an Associate Degree or equivalent in business, education or related field.
• Incumbent must have successful experience in working with culturally diverse families and communities, or have otherwise demonstrated a commitment to strengthening engagement of a diverse community and skill in communicating with a diverse population.
• 21 years old and possess high school diploma or equivalent.
• At least two years training in early childhood development.
• At least three year’s successful experience in a supervisory capacity with adults or children in a group setting such as a classroom or child care center.
• Ability to maintain accurate and reliable records and data.
• Ability to work effectively in an environment with frequent interruptions requiring the ability to concentrate and consistently produce accurate work while responding to interruptions and changing priorities.
• Ability to work effectively, productively, and collaboratively with students, parents, staff, and community members, personally, telephonically, and through electronic communications, in a warm and confident manner.
• Initiative and ability to work with minimal direction; sound judgment and decisionmaking capabilities are essential.
• Ability to maintain confidentiality in all matters.
• Ability to communicate effectively verbally and in writing and to use correct punctuation, spelling and use of English.
• Demonstrate sensitivity to the cultural, ethnic, gender, and religious diversity of students, staff, parents and community.
• Possess a valid driver’s license and access to vehicle for local travel between work sites.

DESIRED QUALIFICATIONS:
Bilingual and bicultural skills.


MAJOR DUTIES AND RESPONSIBILITIES (depending on specific assignment):
1. Monitor daily child care center operations.
2. To ensure licensing of the PACE Child Care Center: apply for license renewal, plan and complete fire, sanitation and child care inspections. Work with licensing agent to meet applicable licensing regulations. Plan and conduct emergency drills to meet licensing requirements.
3. Maintain and abide by the Oregon Employment Department Child Care Division’s Rules for the Certified Child Care Centers and OAR 414-300-0000 through 414-300-0415.

a. Maintain confidential children and infant enrollment records. Archive children and infant enrollment records and teen parent applications as required by state and district policies and procedures.
b. Maintain staff training records; facilitate staff training opportunities and maintain 18 hours of training for staff or as required by state statute.
c. Attend yearly mandatory trainings, verify teen parent financial forms, approve or deny teen parents applications for child care services.
d. Monthly billing to the Department of Education (Special Population Subsidy Program Child Care Development Fund) to operate the PACE Program and Child Care Center, as well as to Department of Human Services ERDC for funds to operate the Child Care Center; billing results in $50,000 to $100,000 annually. Receive, review and process invoices monthly. Includes monitoring teen parent income, single or married status, and family size in order to determine eligibility and bill for subsidies. Assess year end balance and adjust to insure it aligns with ODE Agreement maximum funds allowed.
e. Monthly billing to the Department of Human Services Job Program for payment for child care; monitor, record, and enforce corresponding attendance contract. Brings in at least $12,000 annually.
f. Ensure the day to day practice of district and child care center policies and safety rules.
g. Ensure the implementation of Oregon’s QRIS (Quality Rating and Improvement System), including planning and teaching as defined by the QRIS System. Develop, implement and monitor operations and curriculum improvements aligned to the five QRIS domains as determined by the annual QRIS selfassessment resulting in improved quality child care.
h. Coordinate 8 child care staff members, prepare multiple staff work schedules (daily, field trips, assembly schedules, increase in child care enrollment), and meet state required child care provider-to-children ratios.
i. Monitor and support child care center staff assessing infants and children using the ASQ (Ages and Stages Questionnaire) Gold Standards

4. Coordinate the PACE breakfast and lunch, process free and reduced lunch applications, inventory and submit daily meal orders, record meals purchased, maintain records, collect funds, make deposits, and supervise students. Ensure food safety, ensure maintenance of equipment, schedule safety and health department inspections. Attend mandatory Nutrikids POS and free and reduced lunch application training.
5. Enroll infants and children, receive and review required documentation and verify: immunizations, mandatory reporting, release to observe, medication forms.
6. Ensure transportation is arranged.
7. Receive, verify, excuse and report attendance: children, infants, teen parents and interns.
8. Collaborate, communicate and coordinate daily with PACE Program Coordinator to mentor teen parents regarding housing, physical and mental health, nutrition, baby supplies, and other needs of the teen parent and/or infant/child.
9. Supervise high school lab students daily: interview students, review policies and procedures, assign students to child care center rooms, mentor students, assess, and evaluate, provide supplementary child care curriculum via DVD, articles and summaries.
10. Supervise high school students daily from Early Learning Center and Health Services programs: interview, review policies and procedures, assign students to child care center rooms based on internship training goals, (Early Learning interns only: provide opportunities for interns to participate in teaching and learning activities, sharing information on teaching strategies, approve lesson plans written by interns,) provide feedback, communicate with Early Learning and Health Services teachers, evaluate, record, and report evaluation.
11. Mentor and evaluate community college Early Childhood Education Practicum students.
12. Supervise Early Learning high school students observing in child care center.
13. Conduct office management: Greet visitors entering the day care and provides direction, guidance, and direct assistance. Answers telephone and respond to inquiries; screens telephone calls and/or redirects call based on knowledge of PACE Program. Receives, routes, distributes, and as appropriate redirects mail to staff. Makes independent decisions of Child Care Center budget in areas of supplies, materials and equipment (purchases not to exceed $500.00). Takes initiative to identify repair and maintenance needs, and submit, track, and follow-through on repair and maintenance work orders. Develop and communicate with Child Care Center staff information regarding calendar dates of events, trainings, meetings, schedule changes, teen parent activities.
14. Establishes and/or implements Child Care Center processes and procedures, and provides directions to staff as appropriate. Makes arrangements for coverage during absences (monitor sub requests as initiated by staff, arranges substitutes if not), breaks, lunch, and other situations. Ensures substitutes are aware of expectations and procedures and assist and support as necessary.
15. Train Child Care Center staff, maintains staff time and attendance records. Monitor staff time logs as required by licensing requirements.
16. Responds to day-to-day student crises, visitors, and other unexpected items.
17. Communicate and attend meetings with social services agencies.

Performs other duties as assigned.


Please refer to the job descriptions for detailed information.

Applicant agrees to assume cost and arrange for FINGERPRINT-BASED CRIMINAL RECORDS CHECK upon offer of employment.

Equal Opportunity Employer/Drug Free Workplace. 
North Clackamas School District policy provides veterans and disabled veterans with preferences as required by law. 
 
The North Clackamas School District does not discriminate on any basis protected by law, including but not limited to, an individual’s perceived or actual race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, marital status, age, mental or physical disability or perceived disability, pregnancy, familial status, economic status, veterans’ status.  The following position has been designated to handle inquiries regarding discrimination: Michelle Riddell, Title IX Coordinator, 12400 SE Freeman Way, Milwaukie, OR 97222, 503.353.6000. 
 
For employment related information, please go to our Human Resources employment page at https://www.nclack.k12.or.us/hr/page/careers-ncsd