Hybrid Assistant Director, Financial Operations presso Albert Einstein College of Medicine
Albert Einstein College of Medicine · Bronx, Stati Uniti d'America · Hybrid
- Professional
- Ufficio in Bronx
POSITION RESPONSIBILITIES:
- Responsible for departmental budgets, financial data, reports and analysis.
- Direct and manage administrative staff including financial analysts and secretarial/clerical support personnel;
- Provide reports and information as necessary to support ongoing projects and operations requirements;
- Assign all incoming work requests and review for funding and approvals;
- Supervise the processing of all purchase requisitions for correct project funding and coding;
- Verify vendor/contractor purchase order invoices prior to processing to Accounts Payable;
- Interface and consult with the Director of Finance his management staff on budget & funding issues;
- Interface and consult with the Chief Procurement Officer and his staff with regards to bids, purchases and vendor payment issues;
- Supervise the monthly and quarterly billings for recharge work performed and utilities. Supervise the maintenance of 20 year capital expenditure plan;
- Supervise the generation of routine and ad hoc reports and correspondence as required;
- Interact and coordinate with ITS Department for office computer systems and Engineering’s Work Order Management System;
- Reconcile Engineering’s Work Order Management System with the Finance/Purchasing software.
- Ensure the department is and in accordance with finance and procurement policies and procedures.
Skills and Competencies
- Ability to manage $100M+ Capital / Operating budget.
- Able to multitask and prioritize tasks based on schedule and importance.
- Leadership skills to direct and supervise a staff of professionals and clericals.
- Interface effectively with both internal departments and outside vendors.
- Computer skills required include MS Excel & Word.
- Influences the behavior of others through effective communication.
- Identifies and cultivates relationships with key constituents across campuses, functions and levels, as well as external contacts.
- Assures that effective controls are developed and maintained to ensure the integrity of the organization.
- Seeks input, meets expectations and maintains communication with the client.
- Recognizes strategic opportunities to enhance University success.
Scope of Responsibility
- Budget responsibilities for approximately 106 person department, building maintenance, renovations, and plant fund (capital) expenditures.
- This encompasses construction and operating budgets for approximately 3 million sq. ft. facility with a $20M operating budget and construction budget of $25 - $100M per year.
- Manage a staff of 7 people including financial analysts & clericals.
- Upgrade departmental computing resources, including hardware & software, as required. Support the department’s goal to deliver a quality job, on budget & on schedule.
- Bachelors degree in Business Management, Finance or Accounting required, MBA preferred plus;
- 10 years budget management experience, preferably with Facilities Engineering Department or Construction related field and;
- Experienced in office management; including supervising secretarial/clerical employees and financial/budget analysts.
