Hybrid HR Operations Coordinator presso SPI

Summary

The HR Operations Coordinator supports key compliance and regulatory processes across the HR function, with a particular focus on managing HR processes, DOT file administration, and HR data maintenance. This position plays a vital role in ensuring data accuracy, supporting HR projects, and maintaining organized, audit-ready records in alignment with internal policies and federal requirements. The role operates in close partnership with HR leadership, field teams, and third-party vendors to drive consistency and compliance across SPI’s workforce operations.

Areas of responsibilities may include but are not limited to:

DOT Administration 

• Coordinate DOT-mandated random drug and alcohol tests in partnership with third-party vendors.
• Maintain, monitor, and audit Driver Qualification (DQ) files to ensure compliance in coordination with employees, managers, and third-party vendors.
  1. Motor Vehicle Record (MVR), DOT application and past employment verification, Medical Certificate, Clearinghouse Query Results, etc. 

HR Project Support

• Support HR programs and projects as assigned, including policy updates and process implementations.
• Assist with internal reporting, HCM data entry and integrity review, document preparation and filing.
• Create and manipulate spreadsheets in support of HR projects and initiatives.
• Support HR due diligence, integration, and documentation during Mergers & Acquisitions (M&A).
• Participate in cross-departmental initiatives and continuous improvement efforts.

Employee Relations 

• Partner with HR Business Partners to provide administrative support for employee relations activity.
• Maintain confidential files related to investigations and employee history.
• Track and organize documentation to ensure availability for future references, audits, or leadership review.

Onboarding 

• Maintain and update the temporary worker tracker to reflect current workforce activity.
• Serve as back-up on background check and drug screen initiation and new hire tracker maintenance. 

Education, Skills, Experience, and Knowledge

• Associate’s degree in Human Resources, Business Administration, or related field (Bachelor’s preferred).
• 2+ years of experience in an HR or administrative support role.
• Working knowledge of HR administrative processes and familiarity with DOT compliance is preferred.
• Intermediate proficiency in Excel (e.g., formulas, filters, pivot tables, basic formulas).
• Familiarity with HRIS platforms is preferred. 
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Excellent verbal and written communication skills.
• Demonstrated initiative, resourcefulness, and problem-solving ability.
• Commitment to confidentiality and integrity in handling sensitive HR data.

Work Environment

Office environment

Physical demands may include but are not limited to:

Moderate walking, standing, and/or climbing; light lifting and carrying, stooping, bending, kneeling, and reaching. Must be able to lift a minimum of 30 lbs. 

Travel

Minimal

Exemption Status

Non-exempt