Hybrid Administrative and Budget Officer presso Harnett County, NC

About the Department

An employee in this position performs a wide variety of professional, administrative, personnel, budget, and financial responsibilities for Harnett Regional Water. This includes: ensuring that the Department budget, personnel, purchasing, and financial policies are enforced; develops Department budget and monitors expenses; processes requisitions, invoices, and vendor payments; completes payroll process for agency; monitors time worked; reviews work of assigned employees; reviews all capital project expenditures, grant compliance, reporting requirements and other duties as assigned by the Director of Harnett Regional Water. 
Hiring Range: $72,656.00

Position Duties

ESSENTIAL FUNCTIONS OF THE POSITION:

• Completes HRW budget development and accounting functions; administers operating budget; supervises purchasing and accounts payable; provides oversight for payroll data for employees; prepares and/or approves reimbursements to employees.
• Processes invoices and requisitions; process payments from vendors.
• Coordinates with Harnett County Finance and County Manager’s office on HRW budgetary items.
• Provides budget and financial oversight into all capital projects and expenditures, including grant and loan requirements, in consultation with the Harnett County Finance Office. 
• Receives telephone calls; meets with the public on complex inquiries; provides information or refers inquiries to proper staff; and informs the public about policy and procedures and availability of records or information.
• Provides administrative guidance and direction to ensure that the Department’s policies relating to administrative, personnel, budget, purchasing, and other procedures and programs are planned and implemented in accordance with HRW and Harnett County Administration.
• Assists HRW Administration with planning issues for the office that involve operations as it relates to budget, personnel, administrative, and financial operations.
• Provides administrative support to other senior staff on complex or highly confidential issues.
• Attends meetings to stay abreast of current policies on finance, purchasing, and personnel policies and procedures.

• Performs other related duties as assigned.

Minimum Qualifications

MINIMUM REQUIREMENTS TO PERFORM WORK: 

• Graduation from a four-year university with a degree in a relevant field for job function.
• Five (5) years of work experience in finance and business including supervisory experience;
• Or equivalent education and/or experience.

• Knowledge of the operation, procedures, and legal processes of Harnett Regional Water. 
• Knowledge of the principles and practices of public administration and its association with a utility enterprise.
• Knowledge of payroll processes.
• Knowledge of budgeting and accounting principles and processes.
• Knowledge of the principles of supervision, organization, and County government administration.
• Skill in using specialized financial software to accommodate the nature of budgeting and accounting support required.
• Skill in communicating, both verbally and in writing.
• Ability to organize work in and carry out administrative, personnel, and financial operations that impact Harnett Regional Water.
• Ability to analyze and interpret policy and procedural guidelines and to resolve problems and questions.
• Ability to research budget, financial, purchasing, personnel policies, and related narrative materials.
• Ability to compile reports from information gathered.
• Ability to interpret and apply administrative and financial policies of State and County as it applies to operations in order to maximize resources to Harnett Regional Water. 
• Ability to exercise tact, courtesy, and firmness when dealing with Department customers.
• Ability to maintain complex budgeting, and accounting systems with sufficient detail to provide clear information on budgets, cost projections, and expenditures,
• Ability to explain technical aspects of Harnett Regional Water needs and their costs in terms of budgeting.
• Ability to develop and plan independent work in an effective and efficient manner.
• Ability to handle multiple priorities and wide variety of work activities occurring simultaneously.
• Ability to work with highly confidential information.
• Ability to work extended schedules as needed to meet deadlines.

Other Qualifications

PHYSICAL DEMANDS:
Must be able to perform sedentary work and occasionally exerting up to 10 pounds of force to lift, carry, push, pull, or otherwise move objects.  This work also involves the physical abilities of handling, perceiving sounds at normal speaking levels, discriminating among sounds, having manual dexterity, using mental acuity, performing repetitive motion, speaking, expressing ideas by the spoken word, and walking.  An incumbent must also possess the visual acuity to prepare and use data and figures, perform financial and budgetary tasks, prepare purchase requests, process personnel documents and forms, operate computers, and determine accuracy.

WORK ENVIRONMENT:
The employee works in an office environment.